Monitoring, Evaluation, Accountability And Learning (Meal) Coordinator

MISSION Within the Lebanon mission and under the supervision of the Country Director (CD), the MEAL Coordinator: • Provides a methodological support to all program teams on technical questions linked to MEAL and cross-cutting issues such as: design of MEAL/M&E plan, quantitative and qualitative data collection, measure of indicators, complaint response mechanism, “do no harm” analysis, terms of references of internal and external evaluations etc. • Looks over the quality and relevance of internal monitoring and evaluation activities, recommendations and analysis produced by his/her department (studies, maps…). • Makes sure his/her department is cross-cutting and well integrated with all departments (functional links) as well as coherent with all coordinators and managers; • Supports training of program teams within his/her fields of expertise; • Contributes to institutional knowledge building and improvement of MEAL methods and techniques; • Designs the MEAL strategy of the mission, in accordance with SI’s MEAL strategy, and makes sure it is disseminated, understood and implemented by the mission staffs. Note: The Responsibility for some monitoring and evaluation of program activities will remain the primary responsibility of the program teams. MEAL Coordinator will ensure the proper tools are developed and are made available to the field teams. JOB Strategic orientation • Propose and develop a sector-based strategy (M&E, accountability) in accordance with SI’s policies and priorities for the intervention country. • In collaboration with technical coordinators, produce an overall analysis of SI’s programs’ effects/outcomes through internal and external M&E as well as orientations, lessons learnt and recommendations • Make sure collected data are used to take appropriated operational decisions and to address contractual engagements with donors. • Participate actively in programming work. • Participate actively in the technical coordinators week.   Training and technical support • Develop program teams’ capacities in his/her field of expertise: data collection, management and analysis (method, format, software etc.), measure of indicators, complaint response mechanism etc. Develop training modules along with DTQP. • Provide program teams with a technical and methodological support for M&E activities, data management (questionnaire design, sampling, data entry, extraction of useful data and interpretation) and integration of cross-cutting issues. • Support program teams in creating or adapting tools for: indicators monitoring, impact monitoring (MEAL or M&E plan and survey tools) or risk analysis.   Monitoring and Evaluation of SI programs • Propose and organize M&E missions in collaboration with technical coordinators, field coordinators and program managers: O Post-intervention Monitoring; o Internal Evaluation (interim of final); o Follow up mission with program teams to integrate cross-cutting issues; o Do-no-harm analysis; o Follow up of accountability monitoring frameworks. These missions will be learning-oriented and will not only look at accountability to donors (falling under the responsibility of technical coordinators). • Elaborate or contribute to the elaboration, review and harmonization of M&E tools, data management, especially in MEAL/M&E Plans. • Validate relevance of reports, analysis, maps and recommendations produced by the MEAL department or PMs before their dissemination. Liaise with HQ if external publication. • Propose adjustments, new activities to improve the quality of the operations or approaches, in consultation with technical coordinators. • Contribute to terms of references for external evaluations and studies.   Accountability: • Ensure that a complaint response mechanism is established, accessible to all stakeholders, allows the registration and login of complaints in a formal database, and the addressing of complaints and response to complainants. • Ensure that a referral mechanism is established, based on a thorough mapping of services, functional, used and successful in allowing beneficiaries to access services.   Institutional Knowledge Building (IKB) • Make sure that all IKB tools are disseminated and used on the mission. • Build on institutional knowledge on MEAL activities, tools, methodologies/approaches and missions’ results (lessons learnt and recommendations) by using SI’s IKB tools to document MEAL  by making sure these are known by technical and field coordinators and relevant department at HQ. • Support recommendation tracking process (internal and external) and work together with technical coordinators on action plans. • Participate into centralizing and disseminating procedures, guides and tools with HQ. • Build on an expertise network in his/her field and, if possible, develop partnerships with counterparts. • Produce a detailed handover report in the approved SI format at the end of the employment contract, validated by the HoM and Desk Program Manager. • Actively participate in organisation of Regional Technical Weeks; • Writes minutes of his/her work meetings.   Research • Identify research issues relevant to the mission • Launch studies on specific key questions, lead the whole process (including by framing the work of potential research partners like universities, consultants, statisticians, etc.) and be warrant of the quality of the work and the relevance of the findings.   Information Management • Foster the implementation of a data management system to operationalize program and MEAL strategies; a system that informs planning, implementation, monitoring and evaluation of the emergency response program/s. • Lead the implementation of data visualization and other forms of relevant data representation (maps, info graphics, etc.)   Coordination and operational monitoring • Ensure consolidation and validation of the department’s activity work plan. • Ensure achievement of the department’s objectives. • Actively participate in the mission’s coordination meetings. • Take part of the monthly review of programs (budget, operational, logistics…) and of budget follow up for his/her department.   HR management/Capacity Development • Together with the Head of Mission, defines the MEAL set up and HR needs. • Ensure that communication schemes, roles and responsibilities and procedures inside the MEAL department (if any) are coherent and relevant. If needed, propose improvements. • Make sure that new staffs are briefed on MEAL’s roles and responsibilities. • Evaluate and assess the performance of collaborators under his/her direct supervision. • Supervise adherence to security regulations by personnel under his/her supervision. • Supervise and support MEAL teams in implementing their action plan and achievement of their objectives. • Identify training needs.   Reporting / communication / representation • Validate and disseminate final versions of M&E reports, studies and analysis produced by the department. • Support the Head of Mission for fundraising, negotiation and review of project proposals in his/her field. • Write project proposals and reports’ paragraphs on crosscutting issues and MEAL. • Represent SI when asked and/or delegated to do so.   ORG CHART POSITION (reporting and functional relationships) Line manager: CD Line report(s): MEAL Manager Functional manager: MEAL Advisor (HQ) Functional report(s):