Assistant Finance Officer

JOB SUMMARY The Assistant Finance Officer reports directly to the Finance Officer (FO) and is responsible for providing supports to the FO in financial tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries.   RESPONSIBILITIES AND TASKS Accounting  Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment. Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.  Defaces all transaction supporting documents with “PAID” stamp. Reviews transaction-supporting documents to ensure that all are complete and filed accordingly. Ensures that all payments are made on time. Follows up on bank transactions to ensure all are processed; files hard copies.   Ensures that all financial documents are photocopied monthly. Maintains the finance filing system electronically and hard copies. Entries daily cash, bank payment transactions, Journal and receipt voucher into ACCPAC. Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the FO  Provides support to the FO on other Trial Balance Reconciliations in ACCPAC. Receives all cash returns on staff advances and deposits it weekly at the bank. Records petty cash transactions received from the petty cash focal person into ACCPAC. Conducts spot checks on the petty cash focal person and submits signed petty cash count sheet to the FO.    Supports program staff in payments on the field during activity implementation.    2. Logistics support  Work together with the Logistics Officer or Logistics Assistant to ensure assets are labelled and register updated regularly. Verify items received in store agrees with local purchase orders and delivery note.    3. Office management Receives and compiles monthly approved time sheets of staff and sends for FO’s review and onwards submission.   4. Performs other duties as assigned.   A- Minimum Qualifications:  1.Competencies/personal Attributes: Ability to work independently with little supervision Ability to work well under pressure and deadline Integrity and details focused Ability to multitask and work within deadlines  Good analytical skill  2. Technical Skills: Proficiency in use of Microsoft applications, including Excel, Word Good skill at using financial software applications Skilled in maintaining documentation Good written and oral communication skills Good knowledge of accounting practice, policies and procedures.  3. Experience: 3 years’ experience in accounting, grant management or directly related areas.   B- Desired Qualifications: Previous work experience with an l/NGO C-  Job Contribution/Impact: 1. Problem Solving: The incumbent is expected to deal with day to day work issues independently. Seeks guidance from the FO when dealing with unusual situations.   2. Financial Impact: Failing to submit accurate and timely financial reports will have negative impact on the financial aspect of RTP in the country of operation. The incumbent is accountable for the quality and accuracy of data imputed into the financial system.  3. Information Management: The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level.   4.Continuous improvement: The incumbent is expected to introduce improvement to the work process and help others using the improved process.   5. Relationship Management: The incumbent expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with counterparts in the banks and insurance providers.