Project Manager Assistant

Job Purpose: The overall task of the Assistant Project Manager is to support the Project Manager and INTERSOS management staff in the implementation of the project. She / he will contribute to the accurate realization of all assigned project activities and their relative economic and financial administration.   Generic Duties:   Project cycle management: Assist the Program Manager in management and implementation process under the project; Support in defining and applying roles, procedures, operating process and working methodologies required to ensure a proper management of the project; Assist in ensuring that project teams develop detailed activity plans in line with the objectives of donor proposals. Monitoring and reporting: Participate in monitoring of project activities gathering information to be reported into the PAT or any other reporting format according to the donor’s requirements. Contribute in writing and formatting activities weekly and monthly reports and to the preparation of documents for interim and final financial reports required by donors Procurement & logistics: Assist the Program Manager and the staff involved in the execution of procurement procedures and the administrative and finance department for the preparation of contracts with awarded suppliers; follow-up on contract signing and document/payment delivery and collection. In coordination with Logistic Sector organize and supervise all logistic aspects and documentation for good/supplies: way-bills, packing lists, final delivery/distribution records. Contribute to check the warehouse stock management and for the accuracy of the monthly inventory; Documentation: Support the Project Manager in the preparation of all project documentation up until its conclusion, including the organization of the project archive Take pictures and correlated information on activities carried out and any other matters pertaining the area of intervention during field visit     Human resource management: Support in managing human resources involved in the project and carry out performance appraisals; Contribute in managing project personnel and promote role-positioning, education, training, growth and assumption of responsibility; Support in supervising, motivating and appraising personnel and promote its cohesion; Participate in new staff selection process. Coordination and representation: Participate in staff coordination meetings and contribute to follow up the project activities Attend meetings and events organized by donors and/or other humanitarian agencies, providing minutes to the Program Manager Maintain relationship with competent authorities      Specific Duties:   Support the development of new concepts and project proposals, including research and drafting specific sections of concepts and proposals Report any problem or concern to the Project Manager Perform other related duties upon request to support the project team and the project implementation process   Competencies:  (Knowledge, Skills & Abilities)   Professional Competencies: Knowledge of humanitarian and NGO principles Minimum 5 years of relevant work experience (of which minimum 2 years in NGO) Good financial and budgeting understanding. High Computer literacy (Microsoft Word, Excel, outlook..). Valid Driving License since more than 1 year.   Behavioural competencies: Ability to manage multiple activities. High communication and organizational development skills. Very good Interpersonal Skills. Strong analytical thinking and practical problem-solving skills. Strong supervisory skills, and demonstrates capacity of teamwork and of coordination with the relevant parties. Ability to organize work efficiently and deliver assignments in a timely manner.