Logistic Officer (National Only)

Under the overall management of CISP Beirut and direct supervision of the Area Administrator and project coordinators, the Logistic officer will undertake specific responsibilities that will include but not be limited to: Office and Storehouse Supervise overall condition and provide adequate maintenance or upgrade of office furniture, systems, IT, etc… Logistic support related to field and office needs (e.g. goods purchasing, utilities payment, etc…). Ensure a sound and transparent tracking and management of the storehouse (reception forms, requisition forms, inventories, trucking, etc...) including monitoring of personnel with access, monitoring of the records of the movements of goods. Supervision and coordination of storehouses at storage and field level of deliveries and distributions with field teams. Procurements and purchases Ensure that logistics and supply (purchasing activities) within Marjaayoun office are carried out and completed according to CISP’s policies and principles, in a timely and cost effective manner, in coordination with Project Coordinator and Area Administrator. Identification of potential suppliers or contractors and update of suppliers and contractors’ database and progressive filing. Ensure that invoices/sales orders/receipts are submitted in line with Lebanese national law and CISP’s policies and principles. Filing and reporting Ensure that supplies/goods/works contracts are presented in an agreed CISP format for authorization and that all contract records are well kept/filed (in both soft and hard copies). Ensure validity of fire extinguishers contract’s maintenance and insurance for offices and storehouses. Regularly report and deliver to project coordinator and administration all the relevant documents and accountancy of the storehouses and purchases (on a monthly and quarterly base). Vehicles Maintain Marjaayoun vehicle fleet management routines, vehicle checks including logging, onboard equipment, tools and documents and regular service due dates. Ensure proper management of vehicles (deployments) through regular vehicle deployment and mileage (KM) report analyses. Ensure generation a monthly vehicle management report by finalizing and submitting to Beirut, Marjaayoun’s vehicle checked logbooks, fuel vouchers, etc... Ensure all drivers are regularly updated (contracts, names, procedures, etc…) Other Connection between CISP offices in the South and Beirut office for handling documents or items, through regular trips; Be responsible for any other logistics and supply needs that may arise from projects, supported by Marjaayoun office as agreed with Project coordinators, Administrators or Line Manager. Ethic and professional practice: Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors (including UN agencies) and government departments that relate to logistics. Respect and promote CISP's Policies and report to your line manager any non-respect of CISP's policies amongst the teams or partner; Report any incident or act that causes any harm to beneficiary or to others; Always act in line with relevant standards, codes of conduct, humanitarian principles, prevent abuse, exploitation, fraud and corruption.