Women's Workshop Assistant

Assisting the Project Coordinator (PC) in all tasks, including: Assisting PC and PLO in paperwork relating to Women's Workshop. These include: Keeping track of employee tasks and progress – production line officer (PLO), seamstresses and commissions, tailor and commissions, trainer, and beneficiaries. Keeping track of inventory - the showroom products, supplies, and tools – and assist in filing purchase request, order and all subsequent forms. Report to Project Coordinator immediately upon any updates Assisting PLO with filing forms and paperwork and reporting to the Project Coordinator upon the completion of the task. The forms and paperwork include:                                           i.    Registration of new employees, including embroiders, teachers, tailors, etc.                                          ii.    The Women's Workshop employees' time sheets                                         iii.    Order sheet                                         iv.    The daily and weekly Leave of Absence form                                          v.    Delivery of Work and Supplies form Assisting in coordination with procurement officer when dealing with suppliers. This is necessary in these cases: When trying to enlist new supplies that must meet the standards of the Workshop When we need to restock or replace our supplies, tools and/or furniture Handle financial tasks in coordination with finance officers, including: Assisting PLO with salary payment preparations Accounting for product sales Make reports for raw materials and sales Act on behalf of the Project Coordinator during business trips. The Assistant Coordinator will assume all responsibilities of the Project Coordinator in this time, unless specified otherwise. Skills: -       Fluent in English and Arabic, French is a bonus -       Proficient in Microsoft Office