Support System Officer

PROGRAM/DEPARTMENT SUMMARY: One Support Systems Administrator will be based in Beirut to support the development of CYP operational, financial monitoring, administrative, logistical and other support systems necessary to ensure streamlined and efficient functioning of CP operations including organizational development support to SDCs and local partners to track progress in accordance with Local Action Plans and select Activity Info indicators, respectively.   GENERAL POSITION SUMMARY: The Support System Administrator is responsible for overseeing procurement aspects of Mercy Corps’ logistic operation.  Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.   ESSENTIAL JOB FUNCTIONS: Conduct Regular follow up with centers and assess Procurement needs for training program Support in data entry if needed. Attend monthly and weekly meeting of the CP team and prepare minutes of meeting Work Closely with the procurement team to understand MC Procurement Principles Has a full understanding of MC procurement policies and administration. Assists, as needed in training staff on these policies; Assist Program Manager in administration and logistic Requests that is needed for the project. Coordinate with Filed Team on the monthly needs for each area mainly for training and workshops in the  CBOs and /or SDCs centers Support the CBOs & SDCs to build systems and develop their capacities. Support and create the necessary systems for all the needs of Child Programme, procurement and filing. Update the store list of each partner in the 6 areas of the project and do field visit to the centers. Support the programme manager in preparing Purchase requests form. Translate documents if needed from English to Arabic Monitor the payments monthly if the partners to check if it is accurate and related to the program activities.  .     SUPERVISORY RESPONSIBILITY: None   ACCOUNTABILITY : Accountable for following Mercy Corps Field Procurement Manual, the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy.     REPORTS DIRECTLY TO: Programme Manager   KNOWLEDGE AND EXPERIENCE:   Degree in a relevant business field is desired. 3-5 years of experience in large scale in experience in creating system; Strong organizational skills; ability to interact effectively with international and national personnel. Excellent oral and written English skills High computer skills on MS Office programs, especially in MS Excel Demonstrate and the  ability to multi-task and process information into action as to not delay program activities.   SUCCESS FACTORS:   Conscientious with an excellent sense of judgment Ability to work simultaneously on multiple tasks Willingness and ability to work effectively with a wide variety of people Ability to work as part of a team and coordinate with project personnel Good spoken and written English Computer literate and strong organizational skills.