Transport Manager

Who are we  Concern Worldwide is a non-governmental international humanitarian organisation, and was founded in 1968. Concern Worldwide currently operates in a number of countries across the globe, with its Head Office in Dublin. We work with the poor and vulnerable in the world’s poorest countries to help them bring about long-lasting change in their lives and realise their fundamental human rights; to food, to health, to education, and ultimately to a life of dignity. Together with local and international partners, and with the beneficiaries themselves, we respond to emergencies and undertake long term development work.  We work across the world to promote a better understanding of extreme poverty, and we campaign for local and global action that will help reduce this. Job Summary                     Management of the transport function of Concern Lebanon.   Duties and Responsibilities Vehicle management Allocate vehicles to staff based on available fleet and organisational requirements. Ensure drivers maintain log books and records of fuel purchase by way of fuel vouchers. Review these and provide feedback to the drivers on completion. Plan and ensure routine preventative maintenance of vehicles is carried out according to rental agreements. Complete the Transport Report on a monthly basis and forward to the Logistics Manager and SD, highlighting any unexpected or unusual findings. Maintain a filing system containing all documentation pertaining to Concern vehicles. Review usage of vehicles verses allocation on an ongoing basis and present findings to the Logistics Manager. Communicate with vehicle rental companies used by Concern to inform them of changes in vehicle requirements. As informed by the Security Focal Point (SFP), update drivers of changes in the security situation, and if necessary recall them from field sites. Communicate any security information received from drivers to the SFP. Ensure all transport incidents are recorded and elevated to the Logistics Manager and SFP. Monitor balances on fuel cards and ensure that these are sufficiently loaded at all times. Where requested, hire trucks and other forms of transport in line with programmatic requirements. Liaise with HR Department to ensure that driver’s licences are valid at all times. Report any expired licences to the Logistics Manager and Systems Director. Ensure that driver’s undergo annual eye checks and report significant changes in eyesight to the Logistics Manager and Systems Director. Ensure that vehicles are equipped with items as contained in the Transport Manual, i.e. first aid kits, fire extinguishers and the like and advise Logistics Manager .   Staff management Provide inductions to all new drivers on Concern driving policies, ensure they know all Concern work locations, and how to access these safely. Give feedback on performance both formally in PDRs and informally based on information received from other staff. Hold regular meetings with drivers, and represent their concerns to the Logistics Manager and Systems Director. Fill in per diem claim forms on behalf of drivers. Complete timesheets on behalf of drivers. Other To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct. To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment. To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6). Undertake other appropriate tasks that support the work of Concern in Lebanon as requested.