Finance Officer

Purpose The Finance Officer is responsible, under the overall control of the Regional Finance and Administration Manager for the overall financial management of IFRC Mena Regional Office.   Key tasks and responsibilities   Petty Cash Transactions     Ensuring that all cash transactions are correctly authorized   and fully documented prior to being paid by the country cashier/assistant   staff.   Follow up on the cash reimbursement of private calls   by office staff.   Monitor the office petty cash balances, and advice   on any need to re-feed the petty cash on a timely manner.   Monitor of the monthly cash count and obtain the   required management signature.    Coda System   Entry     Daily   Data input into Coda financial system in an accurate, efficient & timely manner.   Checking that financial codes are correct before booking the   transactions, and inform line manager of any unavailable codes in the Coda   system.   Organizing & filing of CODA documents, according to the   standard filing system. Payment Authorizations   Ÿ    Preparation of the office payment authorizations for   signature, ensure that all supporting documentation is attached Ÿ    Ensure that all payments are validated by him/her,   and approved by the budget holder   Field returns files     Prepare the monthly field returns files to be   submitted to the Regional Finance Unit in accordance with the deadlines,   ensuring the availability of all supporting documents, and inform line   manager of any missing documents Working advances     Provide the working advances to   office staff on time without delay   Monitor the working Advances given to staff and   obtain staff sign off/email approvals on outstanding balances at month end   Follow up & ensure clearance   of working advances   Calculate, reconcile and advise   staff on the outstanding working advance amount   Checking   working advance reports received from NS’s and prepare comments if any, input   into CODA   Advise project   managers/country/clusters head on any pending working advance which requires   action to solve the issue   Assist   with the preparation and coding of staff working advance journals where   necessary General     Be   aware of the Federation’s financial procedures, budgeting system, monthly   accounts closure, bank reconciliation & processes.   Checking   pending invoices received from supplies, and advise on the required   action    Provide reports from Business   Object (B.O.) to office staff as requested   Any   other tasks assigned by the Finance Unit Manager as required    Duties applicable to all staff Actively work towards the achievement of the Secretariat’s goals and abide by and work in accordance with the Red Cross/Red Crescent principles. Perform any other work related duties and responsibilities that may be assigned by the line manager or technical supervisor. The above job description can be altered accordingly as and when required by the Regional Finance and Administration Manager to include any revised job function.   Person specification Qualification Required Preferred General In   good mental & physical health x   Qualifications University Degree. x   Studying   for professional /academic qualification in finance or accounting   x Experience Minimum of 3 years work experience in a financial role. x   Experience   of working for the Red Cross/Red Crescent/NGO/INGO   x Experience   of working with Federation accounting systems/Online Financial systems   x Skills Advanced   skills in computers (Windows, spreadsheets, word processing and accounting   packages) x   Knowledge   and experience of CODA/or any similar ERP financial software   x Fluent   in both English and Arabic x   Core competencies - a high degree of   competence in Teamwork;   commitment to the International Red Cross & Red Crescent Movement;   integrity & personal conduct; sensitivity to diversity; flexibility &   adaptability; initiative & direction; interpersonal skills; resilience x   Highly organised x     The   person specification may vary due to operational requirements