Assistant Project Coordinator

  Job Purpose The Assistant Project Coordinator is a full time position. The candidate will directly assist the project coordinator and project manager (The implementing manager) with a variety of tasks and individuals at Ana Aqra Association, in the school setting and in the community.  In this very demanding position, the assistant will support the execution of the project work plan under the direction of the project coordinator. The assistant will facilitate communication between the field staff and the project coordinator and compile and enter all the data from the field. The assistant will provide in writing to the project coordinator the daily, weekly and monthly progress and challenges that arise from the field in accordance with the work plan. Main Duties & Responsibilities Major Code of Conduct: An Assistant Project Coordinator is responsible for: The coordination of data compilation, and reporting to the project coordinator. Making delegation and referrals for the field staff as directed by the project coordinator. Responding to Ana Aqra Association's Project coordinator under which he or she works.                         Advocating for the field staff and students' performance improvement. Upholding the integrity and the values of Ana Aqra Association's mission and vision and to QITABI program. Scope of Practice: The assistant provides important contribution to the project work plan in a variety of capacities.  The following areas are major points in service delivery: Support the execution of the action plan to meet project objectives. Attend all meetings within the organization and those called for by the project coordinator. Collect data from field staff, analyze the data and write the summary that will guide the work plan execution under the supervision of the project coordinator. Write requests, daily briefings and weekly reports that will support the project coordinator’s and manager’s reporting to Ana Aqra Association and the partners (monthly, quarterly and final reports, budget, and log frame). Communicate with field staff. Report to the project coordinator and project manager any needs to mediate and resolute arising conflicts. Use the tracking system to document all the field works and needs (scheduling, training, purchasing and event planning) In order to succeed in supporting the project coordinator, the assistant must adequately perform the following points to assist in creating a working relationship with the coordinators/staff: Inform field staff of all the actions delegated to the assistant by the project coordinator in a written and timely manner. Explore with the project coordinator factors contributing to success or failure of the work plan. Compile and analyze the collected data using the system informed by the project coordinator. Facilitate a route of clear communication between the field staff and the project coordinator to explore future goals, current issues, and other matters of concern. Follow-up on the timeline of the work plan and reinforce time management and program-requirements to ensure success. Skills & Qualifications Bachelor degree in social studies, Business management, Administration or any related filed. Highly proficient in the Microsoft Office suite with a particular emphasis on Word, Excel and Outlook.  Demonstrated ability to pull reports and create presentations. Demonstrated ability to train and build capacity of others Excellent written and verbal communication skills. Demonstrated organized skills with a proven ability to handle multiple projects and activities. Ability to work independently and as part of a team. Ability to work and meet deadlines. Ability to handle sensitive information with absolute confidentiality Strong organizational skills Strong desire to learn