Program Assistant (Health)

Under the overall guidance of the Chief of Mission (COM), and direct supervision of the Health Programme Coordinator, the incumbent will be responsible and accountable for assisting in the implementation  of IOM’s health assistance activities, particularly the Tuberculosis and HIV projects funded by the Global Fund to Fight AIDS, Tuberculosis and Malaria in Lebanon.   The incumbent is expected to carry out his/ her duties in accordance with the strictest ethical standards, building and maintaining partnerships with Government, international organizations and non-governmental agencies, and with due respect for gender and socio-cultural sensitivities.   In particular, he /she will:   Contribute to the   administration of health related activities, with emphasis on TB and HIV projects funded by the Global Fund to Fight AIDS, Tuberculosis and Malaria’s Emergency Fund Mechanism. Assist in the implementation and monitoring of IOM’s TB project activities in Lebanon, including data collection, reporting, collection of invoices, and maintaining and updating databases; undertake field travel to project implementation locations for data collection, coordination and monitoring purposes. Conduct regular budget monitoring using IOM templates and donor-provided templates as required. Liaise with the procurement, finance, and human resources units on regular basis for all aspects of the program activities, including preparation of procurement plans, purchase requisitions, vendors’ invoices, vendor creation procedures, and staff contracts, among others. Follow up on administrative matters with IOM staff, MOPH/NTP staff, and hourly workers; assist in the orientation of new staff and consultants by providing them with necessary documents, materials and practical advice. Coordinate and organize appointments, meetings and travel arrangements in coordination with the procurement unit, staff security unit and other relevant IOM units. Liaise with staff in other IOM offices as required for administrative matters, and provide practical assistance to staff on TDY when needed. Contribute to monitoring and analyzing health projects’ process, specifically with the aim of increasing effectiveness and recommending actions as appropriate. Assist in the overall coordination of assigned project activities, such as public information campaigns, as required. Contribute to reports of project activities, and share relevant information needed for project proposal development, donor reports and other documents; support the maintenance of project documentation and information, including the preparation of Arabic and English translations of documents. Provide regular internal reporting on achievements, problems encountered, pertinent developments, and strategic needs related to health programmes, including health components of the IOM emergency response programme. Assist in preparation of medication orders and stock management as needed Perform such other duties as may be assigned.