Hr & Administration Officer

The HR & Administration Officer is in charge of recruitment and career development, as well as the overall administration, coordination and evaluation of the human resource function within the association; Duties and responsibilities Working closely with the senior management team, the HR & Administration Officer will elaborate on the association’s human resources strategy in line with the development goals. The main tasks and duties include, but are not limited to the following. Handle the recruitment, selection and hiring of Ana Aqra staff on different projects; Define job positions for recruitment, advertise the vacancy, manage the interview process, conduct reference check, extend job offers and carry out staff induction for new team members; Ensure the smooth running of HR-related administrative tasks, such as timesheets, employee NSSF registration, holiday management, sick leave, salary payments, etc..; Ensure that a performance management system is established and implemented for all Ana Aqra staff; Implement and annually update compensation program; rewrite job descriptions as necessary; conduct annual salary surveys, analyze compensation; monitor the performance evaluation program and revise as necessary; Prepare and maintain a handbook on HR policy & procedure and ensure the implementation of an updated code of conduct; Provide staff with orientation and updated guidelines; Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required; Ensure that the organizational chart and staff’s contact information including staff’s personnel files are updated on a regular basis i.e. monthly or quarterly; Provide coaching to direct supervisors as necessary in all aspects of the HR function, including salary and benefits administration, recruitment and hiring processes, employee relations, etc.; Plan, organize, provide leadership and control all administrative functions; Perform other relevant tasks as assigned by the Executive Director & Program Director; Skills & Qualifications: University Degree in Human Resources, management, Labor law, Psychology or any related field with minimum 3-5 years in the HR field. Master’s degree is a plus; Highly proficient in the Microsoft Office suite with a particular emphasis on Word, Excel and Outlook; Demonstrated organized skills, with a proven ability to manage personnel and handle HR related issues simultaneously; Excellent written and verbal communication skills; Ability to manage and solve conflicts; Ability to make difficult and rational decisions; Ability to handle sensitive information with absolute confidentiality; A keen sense of responsibility.