Accountant

GVC is an Italian NGO founded in 1971. Actually is working in 22 countries worldwide. GVC presence in Lebanon dates back to the begin of Syrian Crisis and since then GVC has been implementing emergency and development projects in Bekaa financed by International Donors mainly in WASH sector. MAIN DUTIES AND RESPONSIBILITIES Accountant Tasks Tendering and purchasing: support the Country Administrator in arranging tender procedures (advertisements, evaluation, notifications) and coordinate with GVC logistician to follow up the process; Have a close coordination with GVC Administrator to keep records pertaining local personnel and arrange an appropriate allocation on budget lines; Check budget lines to ensure that all transactions are correctly booked to the correct budget lines; Maintain communication with the contractors and other services; Organize and manage the payment table for supplier/contractors; Handling cash and recording daily project expenditures. Allocation to the project budget lines in coordination with every PM; Maintain petty cash transactions, including writing receipts, preparing payment request forms, disbursement of cash and clearance of advances; Use GVC accountability program to register expenditures; Ensuring adequate control on bills and authorize purchase as per GVC procedures; Double checking cashbooks coming from the field and other offices; Manage banking transactions related to the project, including preparing bank transfer requests, submitting them to the bank, monitoring transfers and preparing monthly bank reconciliation statements and reporting; Prepare monthly reconciliation of loans between projects, controlling emergency safe amounts; Monitoring that all the bank documentation is available and correctly filed; Report any actual or potential financial issues to the Country Administrator; Organize receipts, prepare vouchers and record all the expenditures documentation in a timely and complete manner, according to the instructions of the Country Administrator; Support the Country Administrator in preparing the financial reports to be submitted; Providing weekly and monthly updates of expenditures to the relevant PMs; Coordinate with the Logistician for the management of items to be purchased, vehicle running costs, service contract monitoring, as well as office inventory and maintenance of office equipment. Continuously improve systems & procedures to enhance internal controls to satisfy audit requirements; Secretarial task Prepare letters, reports, records and other documents related to the projects; Prepare a variety of correspondence and forms, and keeping records; Accountability The Local Administrator is accountable to the Country Administrator. Driving License is an Asset