Pharmaceutical Logistics Officer

    UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA   UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 millionPalestinerefugees living in the Gaza Strip, the West Bank,Jordan,Lebanon, and theSyrianArabRepublic. The Agency is committed to assistingPalestinerefugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in theMiddle Eastwith over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers.   Pharmaceutical Logistics Officer (Amendment)   Location Lebanon Field office (one Position)   Type of Appointment     Duration of Appointment     Vacancy No     Applications Deadline                                                                        Consultancy Contract Contractor which may transition into a fixed term contract that is being established.   One year which can be extended subject to availability of funds and satisfactory performance?   979-2016   08 September 2016   Department/Division   Procurement and Logistic Department (PLD) /Medical Store    MAIN RESPONSIBILITIES The incumbent is responsible to the Transport Operation Officer in PLD. S/he assists in importation, storage and managing Medical supplies in the Medical Store of Central Warehouse; and also provides technical support to the procurement teams for Procurement of pharmaceuticals, medical devices and equipment’s.   (I)             Managing warehousing operation in Medical Store (60%)   Pharmaceutical Logistics Officer is to ensure: (i)             proper operation of Medical Store for medical supplies including placing the orders, receipt, storage and distribution to all Health Centers, maintaining up-to-date records using UNRWA Enterprise Resource Planning system in accordance with relevant schedules, policies, processes, standard operating procedures and instructions; (ii)            healthy and safe work environment by implementing and upholding hygiene, security procedures, safety, and standards of practice in the Medical Store; (iii)           that temperature, humidity and light exposure in the warehouse is in accordance with the requirements of the products, in particular ascertain that the cold chain is functioning, maintained, calibrated and storage conditions are according to the World Health Organization standards as well as satisfying national regulations; (iv)           the quality reports and/or related deviation reports are compiled and submitted in time with necessary documents as required; (v)            proper recording of medical supplies received as in-kind donations; (vi)           monitoring and reporting of compliance including but not limited to receiving, storage, picking, packing, loading, off-loading and dispatch of medical supplies, stock level, batch management, dormant medication or medication with a shelf life less than six months, follow up on any damaged or expired stock and destroyed material and subsequent destruction thereof. (vii)          regularly checking-up medical supplies in the Medical Store and alert Field Pharmacist in the Health Department and Transport Operation Officer in PLD as required to avoid stock out situations and ensuring proper timely replenishment.   (II)            Coordination with Port Operations (30%)   (i)             Represents UNRWA and acts as point of contact for local governmental and official bodies (such as Ministry of Health, Syndicate of Pharmacists and Syndicate of Physicians), legal, third party insurance companies, pharmaceutical inspection, and audit situations relating to import/export of UNRWA medicines and medical supplies.   (ii)            Obtain necessary approvals of all UNRWA pharmaceutical and medical supplies from the Ministry of Health, Syndicate of Pharmacists and Syndicate of Physicians, including scrutiny of shipping documents and authenticating official letters or technical reports in the import/export process and keeping records of medical approvals.   (iii)           Sign all documents using her/his pharmacy license for UNRWA as may be required by MOH and Syndicate of Pharmacist to import medicines in Lebanon.   (iv)           Manage and conduct Pharmaceutical Control Inspections of medical supplies at their temporary storage areas at ports of entry, including physical attendance and collection of inspected files.   (III)           Coordination with Procurement teams (10%)   (i)             Follow up with Procurement and Logistic Department  Head Quarter team ensuring timely procurement, transport and delivery of medical supplies to Medical Store in the Central Warehouse. (ii)            Provide technical support to the procurement teams in LEBANON FIELD OFFICE for procurement of pharmaceuticals, medical devices and equipment. (iii)           Performs any other duties as may be assigned by Head, Field Procurement and Logistics Office and direct supervisor.     PERSONAL & PROFESSIONAL COMPETENCIES (A)        Academic and professional qualifications   (i)         Bachelor of Pharmacy from a recognized university;   (ii)           Possession of a license to practice Pharmacy in the country of duty station;   (iv)           Possession of valid membership with the Pharmacists Syndicate in order to interact with local governmental and official bodies in Lebanon.       (B)        Experience   (i)         At least two years of experience in pharmacy services, one of which should have been in administration and                          Management of the medical supply operation;   (ii)        Experience in the use of computers and an understanding of their use in inventory management and health            Applications.     (C)      Language            Good command of written and spoken English and Arabic   (D)      Skills and Competencies   Ability to establishand maintain effective working relationships with others in team working environment;   Excellent communication and negotiation skills, sound judgment and demonstrated problem-solving skills;   Ability to use the computer especially programmes used by UNRWA;   Knowledge and skills in basic supply and financial procedures.     DESIRABLE QUALIFICATIONS:       (A)       Knowledge of pharmaceutical laws and regulations;   (B)       Knowledge of accounting, storekeeping and supply procedures;   (C)       Knowledge of WORD HEALTH ORGANIZATION guidelines in quality assurance of medical supplies in the international commerce. .   CONDITIONS OF SERVICE Salary: The initial contract will be consultancy (OD29), which may transition into a fixed term contract that is being established. The monthly salary will be in the range 1065 – 1310 USD depending of the contracting modality. The remuneration for Contractor Consultant Contract is a gross amount, while the remuneration for the Fixed Term Contract is a net amount complemented with additional benefits such as Provident savings fund and medical insurance.   Reimbursement of Pharmacy License Fee: Fee paid by the incumbent to the Syndicate of Pharmacist or any other concerned authority in Lebanon for renewal of her/his Pharmacy License shall be reimbursed by UNRWA as per actual on submission of original payment receipts.   EQUIVALENCY    When the minimum requirements are not fully met, the Director of Lebanon Field Office may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.      NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.     ADDITIONAL INFORMATION The incumbent may be asked to travel in the field;   Possession of a valid driving license issued by the Government of Lebanon.     RECRUITMENT PROCESS The Recruitment process is based on the Agency’s strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department.  Short-listed candidates who fully meet the required criteria, as well as the desired department’s profile, shall undergo Technical Test on Computer and Computer test (Word, Excel, Access and Power Point Intermediate level) and the five candidates with the highest passing scores will be then invited to interview. The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates’ profiles. For all posts, the ranking weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40% once candidates pass both test and interview.    GENERAL INFORMATION UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.   It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post. Priority will be given to fully qualified registered Palestinian refugees. Prior to the commencement of services,the consultant shall confirm and acknowledge in writing,and provide proof of the existence of,self-procured adequate private insurance against medical,disability and accident for the duration of the contract.   UNRWA staff members with fixed term appointments may apply for any consultant/contractor consultancy while in service. Upon selection, a staff member may be offered the consultant/contractor contract upon resignation from fixed term appointments and a three month break-in-service. Candidates who are no longer employed by the Agency must have a minimum of 3 months break-in-service, before they apply to any consultant/contract positions   As a member of the United Nations system, UNRWA maintains a close relatives’ policy.  In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.   UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.   Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. If the post is a project funded post (this will be indicated in the vacancy), an internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will not retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.   As an Area post, preference will be given to local candidates already based in the duty station of the post. The provision of services by an individual as a Consultant or Contractor is limited to 24 months within any 36-months’ period.   HOW TO APPLY If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For further information in how to apply for a post please visit the following link: https://youtu.be/JreyKoXXKEA. For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all CVs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on +961 1 830403 Ext:5211     Date of issue: 25 August 2016