Partnership Finance Officer

PROGRAM/DEPARTMENT SUMMARY: The Mercy Corps Finance Department is responsible for all financial functions of Lebanon based Programme including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides review of all partners’ reports and  timely reports and assistance to the management and the Program team to ensure that financial resources are used efficiently and effectively.                                 GENERAL POSITION SUMMARY: Working in the Finance Department under the direction of the Finance Director, the Finance Officer will work closely with all Partners to ensure exhaustive financial reporting in compliance with donor and MC subawards policies and procedures. He/She will also support the team on financial day-to-day matters.   ESSENTIAL JOB FUNCTIONS: Provide support and first review of Partner Pre-award assessment as per MC Subaward procedures, Draft Partner monitoring plan for compliance advisor and Finance Director review, Provide first review of partner budgets according to partner budget review checklist, With the support of the compliance advisor, assist the Partner to prepare the supporting document matrix for their budget (through meetings with Partner finance staff as needed), Review subgrantee financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix, compile all comments in one document and once agreed with compliance advisor and Finance Director, follow-up issues with Subgrantee Finance staff, Assist in subgrantee site monitoring visits as per monitoring plan and provide report to Finance Director. Maintain subgrant financial files, process subgrantee payments and reconcile subgrant financial tracking to general ledger reports. Track Financial reports submissions and Partner’s payments, Track Partners’ expenditures against budgets and flag any issues to Programme Managers and Finance Director. Make sure that reports and all supporting documentation is prepared and filed according to MC procedures. Assist in the training and support for local NGOs, including answering daily questions, training new hires, making  visits to Partners’ offices, etc Assist the Finance Director in responding to audit inquiries and requests for financial information. Assist the Finance Director in preparing financial information on grants, including updating monthly Budget vs Actuals reports To know and be familiar with the subgrant manual, field finance manual, procurement manual and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc), Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission Other duties as assigned   SUPERVISORY RESPONSIBILTY N/A   ACCOUNTABILITY REPORTS DIRECTLY TO: Finance Director WORKS DIRECTLY WITH: Compliance Advisor, other Finance staff, Program and Administrative Staff, HQ Finance Team     KNOWLEDGE AND EXPERIENCE: Four or more years of general ledger accounting experience is required. Training and coaching experience will be considered an asset A university degree in finance, accounting or a related business field is required.  Two years of experience in the Finance Department of an non-government organization is an asset Familiarity with major international donor rules and non-profit accounting Prior experience with computerized general ledger software Advanced computer skills in MS Office programs, particularly Excel.  Strong analytical skills coupled with a solid understanding of grant management rules. Excellent oral and written English skills Familiarity with Lebanese accounting rules and procedures   SUCCESS FACTORS: The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The ability to take financial data and present it in meaningful financial reports is essential.  The Finance Officer must be willing to travel to Mercy Corps field offices and project sites.