Junior Logistics Officer

Job Overview: The Junior Logistics Officer is responsible for various tasks concerning purchase, follow up, and managing the stock. Working closely with the Logistics manager the junior Logistics Officer is instrumental in supporting program activities through his/her services. He/She has a big responsibility in everything related to distribution, household visits, and facilitating the procurement activities in the field. Reporting is an essential task that needs to be performed in all logistics related responsibilities.   General duties and responsibilities: Monitor the receipt, storage, loading and dispatch of stock/goods to MF warehouses and that they conform to the specifications as ordered Maintaining MF warehouse documentation in an orderly and systematic filing system. Informs the Logistic Officer of any discrepancy in the accounting for the stock held. Properly Record and tag all assets and inventory old and new in line with MF policies and procedures. Ensure that all vehicles have log books, and that all drivers or staff with driving privileges are filling them every journey Managing everything related to guards (location, schedule...) Maintain administrative vehicle files for each vehicle. Schedule vehicle use to meet programmatic and operational needs. ·         Perform some IT related tasks ·         Monitor the enumeration team and organize their schedule   ·         Take care of everything related to purchasing; import and export Forecast and purchase spare parts and all other materiel or tools related to the maintenance of the equipment and premises.  Plan and follow up cars and generators, equipment maintenance ·         Take care of all renting contracts Follow up maintenance alerts based on specific dates, time intervals and work quality Follow up cars movements and drivers Follow up the good use of the equipment (cars, phones, computers…). Calculate and follow up the monthly consumption of each vehicle, generators (fuel, oil). Assure the filing and archiving of the daily logistics documentation and other requests Check that purchase order forms are filled properly. Ensure that MF purchase procedures (Purchase Order form, Quotation) are respected. Check that advances given for the purchases are justified by invoices and proper purchase documents Plan and perform household visits  Organize the transports of goods to the distribution Perform the distribution of core relief items   Key Working Relationships: Position Reports to:  Other Internal and/or external contacts: Logistics Manager Internal:  External:    Knowledge, Skills & Personal Attributes:   Delivering working tasks in a structured and professional manner Meeting deadlines Flexible and with the ability to adjust to changes and new requirements Communication with respect towards beneficiaries and colleagues Knowledge of the refugee situation in Lebanon Computer literacy with demonstrated experience in utilization of software/ database, Microsoft Office, Excel and PowerPoint in particular Well-developed organizational and planning skills Good reporting skills Dynamic and ability to work under pressure Commitment  to the values, vision and mission of the Makhzoumi Foundation Commitment to the Makhzoumi Foundation code of conduct and humanitarian principles Excellent teamwork skills   Language Skills: Excellent reading and writing skills in English and Arabic including the ability to compose, edit, analyze, and report using complex information