Operations Assistant - Bekaa

Under the overall supervision of the Chief of Mission and the direct supervision of the Senior Operations Officer and in close coordination with the Operations Team Leader and all other relevant units’ e.g Migration Health Department (MHD), Cultural Orientation (CO) and the Operations Unit in Beirut the incumbent is responsible to Keep record of the staff attendance and inform the Senior Operations Officer of any incident or staff matters that are of concerned to the Organization. Assist and make follow up when requested on all the AVRR that are residing in and around Bekaa Area and send the follow up reports to IOM Beirut. Assign the “On call Escorts” for movements to Beirut.   Prepare all name lists (manifests) of refugees either schedule for Medical Health Assessments or embassy appointments for visa issuance Contact refugees that have been scheduled for various movements in Beirut and organize transportation to and from in coordination with the medical team  and operations team in Beirut. Prepare a monthly report to the Chief of Mission and the Security Officer on the general security situation in Bekaa and inform immediately any incidents that may have occurred in and around Bekaa as well as any incident that directly affects IOM staff.   At request of CO unit in Beirut, contact refugees scheduled for cultural orientation (CO) in coordination with the CO team in Beirut as well as arranging and providing all meals needed for CO participants. Collect all the necessary documents required for the exit permit, medical documents and visa process for the refugees are completed and handed over to IOM Beirut. Organize final transportation to Beirut Airport and give a short orientation prior to departure to all departing refugees During the absence of the Field Operations Team Leader, to take over his duties and responsibilities under the direct supervision of the Senior Operation Officer in Beirut. Perform any other duties he/she may be assigned.