Logistics Clerk

ACF, an International NGO operating in Lebanon since 2006, is looking for a Logistic Clerk, based in Zahle. For the time being, this position is part-time (80% - equivalent to 4 days per week - flexible timing to be decided during interview). This position could become full time in the future. ACF offers a competitive salary package, a respectful and motivating working environment, trainings and promotion opportunities and is committed to core humanitarian values. Please visit : http://www.actioncontrelafaim.org/en for more information on the organisation. ACF is commited to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people. ACF never asks applicants to pay anything during the recruitment process. It is entirely free. GENERAL RESPONSIBILITIES The logistics clerk is responsible for the management and the maintenance of the stock, correct storage, condition and preservation of the goods (quantity and quality), the management of the warehouse documentation (preparation, update and filing), the support of distribution in the field and the liaison with Jdeide office and suppliers in North Bekaa. KNOWLEDGE, EXPERIENCE AND SKILLS Supply chain management, warehouse keeping, basic IT knowledge Minimum 2 years experience working on projects related to logistics in humanitarian aid organizations (prefered) and/or international donors and/or private sector. High ethical principles, work under pressure, flexibility with unexpected events, organized and methodical, humanitarian values. English and Arabic compulsory. Knowledge of Microsoft Windows environment, intermediate Excel level required, Intermediate MS Word and Powerpoint, Outlook desirable DETAILED OBJECTIVES AND TASKS Objective 1 : Reception and delivery of goods Apply ACF warehouse management procedures (KitLog) at all times and fill in the relevant documentation (stock cards, stock reports...) *** Ensure that all goods are stored and packed safely and securely, at the right placec *** Fill in delivery notes when receiving material and collect signatures from suppliers *** Check the quality and quantity of received goods (for goods delivered in the warehouse and for those directly distributed on the field) compared to what was ordered and reject non-compliant material *** Assist the technical teams during distributions in the field *** Request to the line manager for any information needed to fill in the stock documents *** Process stock requests and file them with relevant documentation to enforce traceability of documents *** Prepare and supervise the loadings of goods to send on the field according to the security rules *** Supervise the preparation of kits and material packaging *** Ensure that no item leaves the stock without properly approved documentation *** Support the technical departments in the field during distributions *** Conduct physical reports on a monthly basis and report the results to the line manager *** Keep the line manager informed of stock movements (in and out) on a regular basis *** File and classify the store documents *** Assist in small procurement Objective 2 : Security and maintenance of the warehouse Guarantee the cleanliness of the warehouse and make small repairs if possible *** Lock the doors and keep keys in a safe place *** Ensure that only authorized persons enter the warehouse *** Inform immediately the line manager in case of any security related problem *** Control and verify all movements of the goods in the store *** in NO case any good from the warehouse (including damaged goods) can be thrown away or sold without the authorization of the line manager. *** Report immediately to the line manager any missing or damaged good *** Ensure that available space in the warehouse is optimized and propose physical reorganizations if relevant. Objective 3 : Liaison with Jdeide office Conduct regular assessments of maintenance and other support needs in Jdeideh office *** Visit regularly (40% of the working time) Jdeide office and ACF areas of operation in North Bekaa (Aarsal, Hermel, Qaa, Ras Baalbek...) *** Follow up on the services provided by North Bekaa suppliers *** Forward relevant information (delivery schedules, contracts, SOPs...) to North Bekaa suppliers (mainly water trucker and desludgers in Aarsal) *** Cross-check the documentation submitted by North Bekaa suppliers (delivery monitoring sheets, quotations...) *** Assist in local procurement in North Bekaa *** Facilitate the fleet management (driver attendance, coordination of movements) in Jdeide office in liaison with the Fleet and Security manager. Objective 4 : Security Respect the security rules specified in the mission and base security plan and perform the security management tasks that can be assigned in its protocols ** Communicate to the security managers of the working location any security related information or non-compliance with the security plan Objective 5 : Support all humanitarian activities of ACF Support emergency interventions, as per the employee's capacities ** Support any activity that helps achieving ACF humanitarian goals, as per the employee's capacities