Admin/finance Assistant

Under the overall administrative supervision of the Chief of Mission, and reporting directly, programmatically to the Project Coordinator and the FAP Management Team in Geneva HQ, the incumbent will be responsible for providing all support required (financial, technical, administrative) to the Project Monitoring Officer and the financial reporting and analysis of all transactions relating to the Family Assistance Program (FAP) project.   Core Functions / Responsibilities:   Assist finance and procurement department, follow up on all FAP procurement requests and TA when approval is required after WBS are assigned by FAP Manager;   Organize a tracking system for all TA’s and procurement requests for the whole FAP Beirut project to ensure effectiveness and efficiency in support of the project;   Assist in drafting budgets and monitoring all project expenditures for the FAP in Beirut;   Assists to ensure funding is remitted to appropriate WBS codes per country as stipulated by the Project Monitoring Officer and/or the FAP Management Team;    Assist in preparing payment summaries for medical service provider invoices in close co-ordination with  the Migration health officer,   Immediately highlights any discrepancies or unusual transactions under the project;    Draft and submits financial reporting, as required to the Project Monitoring Officer; Assists to analyze expenditures against budget forecasts;   Assists the Project Monitoring Officer in analyzing individual FAP location performance against anticipated operational levels;   Assist internal and external auditors in matters concerning the FAP project;   Submit quarterly reports and statistics on all FAP related activities.   Adhere to internal procedures to mitigate fraud and malfeasance, and to monitor the integrity of records containing individual data;   Perform any other duties as may be assigned.