Scope of responsibility:
Under the managerial responsibility of the Finance/HR manager and the technical supervision of the Admin Assistant2
Manage one cashbox (petty cash only) and perform internal daily cash counts, weekly cash inventories, end-of-month cash inventories according to MSF standards
Ensure control of receipts and payments to suppliers comply very strictly with MSF financial guideline, and the purchasing / validation / payment procedures for the mission
Assist Admin assistant2(Technical referent) in any type of administrative tasks (Documentation and communication support)
Activities:
Ensure confidentiality on all cash / finance issues related to MSF (ensure they are safely and discreetly managed)
Monitor cash available, anticipate needs for the day (payments, advances), request cash need for the day to Finance manager
Payments of suppliers in a strict but swift manner, in accordance with the MSF purchasing and payment procedures
Ensure issuance and settlement of all cash advances comply strictly with MSF procedure s
Maintain an updated cashbook for each petty cash box, record immediately every single transaction IN/OUT of the cashbox
Ensure quality of vouchers: ensure they are in strict compliance with MSF standards and Finance guideline
Ensure proper filing and archiving of monthly accounting in a folder so that Admin Assistant2 can do subsequent data-entry)
Translation (English <-> Arabic) and any other communication with suppliers, in case Admin assistant2 cannot get around
Staff file and any other type of document management in collaboration with Admin assistant2
Application Deadline
Organisation
Salary Range
Unpaid Position
Contract Type
Part Time
Application Submission Guidelines
lease send your CV & Cover Letter to the bellow email and please fill the following code 2016 08 Admin Assistant1 in the subject of your email otherwise it will not be considered
Only selected applicants will be contacted for a test and an interview if successful
Requires a Cover Letter?
Yes
Education Degree
Technical Degree
Education Degree Details
Experience required:
• N/A (But years of experience would be an asset)
Required qualification and qualities:
• Diploma of secondary education (Asset: Learned accounting or general business course)
• Flexibility, honesty, ability to work with multi-disciplinary and multi-cultural people, open-minded, good communication skills, ability to listen, diplomacy
• At ease with numbers, good logic, able to understand and comply strictly with procedures. Basic knowledge of Excel preferable
• N/A (But years of experience would be an asset)
Required qualification and qualities:
• Diploma of secondary education (Asset: Learned accounting or general business course)
• Flexibility, honesty, ability to work with multi-disciplinary and multi-cultural people, open-minded, good communication skills, ability to listen, diplomacy
• At ease with numbers, good logic, able to understand and comply strictly with procedures. Basic knowledge of Excel preferable
Arabic
Fluent
English
Fluent
Hide guidelines for wrong answers
No