Administration, Finance, And Logistics Officer

100% Vacancy for one year renewable Duty Station: SDC Project Office Zahle – Lebanon Expected Start: 17th of May 2016 Deadline for application: 22nd April 2016 The Swiss Cooperation Strategy Middle East 2015-2018 had defined the Water Sector as one of the three pillars of intervention. Thus, the Swiss Cooperation Programme office Beirut will contribute to an improved access to water and sanitation services in Lebanon at the central and regional level through different modalities. One of these being the direct action in the Bekaa Valley. The project will be implemented over three years with a close collaboration with the Bekaa Water Establishment. The Focus being to improve the capacity of the BWE in the management of water quantity, quality and of the waste water treatment plants. A local team is being recruited to implement the activities of the project and will be based in Zahle SDC office. The Admin Finance and Logistics Officer tasks include the following: The Administration, Finance, and Logistics Officer will support the SDC Project Office in Zahle in all tasks necessary for the daily running of the office and reports to the Project Manager.  Duties and Responsibilities Finance   Create and use financial and statistical tools and reports using spreadsheets Ensure transactions are properly recorded and entered into the finance spreadsheet Prepare/review proper documents (according to SDC rules) for all payments Assist in updating annual project budget and inform supervisor on overspending Preparation of financial documents based on checklist and in close collaboration with Finance/Admin Officer in Beirut Establish and maintain cash management and controls Responsible for the management of the petty cash box Maintain financial files and records Assurance of a functional Internal Control System (ICS) and compliance in the fields of finance, logistics and administration  Administration  Assist in the daily running of the office incl. maintenance of the office infrastructure Establish purchase orders Assist in procurement and tendering procedures of contractors and partners Assist colleagues in the administration of their daily tasks Assist and support supervisor in all administrative tasks Manage, organize, and update relevant data using database applications Implement SDC rules and instructions Assist in administration to Swiss experts on mission in Lebanon Operate IT and communication equipment incl. telephone and fax and assist colleagues in typing letters, sending faxes and photocopying Assist in filing and archiving (soft and hard)  Logistics Ensure maintenance of the security reserve (food and fuel) Safekeeping of SDC assets Form part of SDC security group, monitor and inform colleagues of safety and security related developments Procure office items (stationary, kitchen and cleaning supplies) Prepare, organise and follow up on workshops, missions, trips and meetings Control and maintain the inventory of the office Candidates are expected to fulfill tasks not included in their TOR if deemed necessary by the Supervisor or Project Manager. Skills and Abilities High degree of managerial, administrative and organisational skills Fluency in English and Arabic (mother tongue), French or German are an asset Excellent computer skills (Excel, Word, PowerPoint) Precision and analytical skills Reliability, discreteness, efficiency Ability to identify priorities, proactive, honest and punctual Good interpersonal skills and team spirit Good personal management and organization, able to work independently Service oriented approach within the organization to facilitate the work of all departments Vacancy only for persons residing in Lebanon Experience and Education Bachelor degree or equivalent in vocational training Sound professional experience in Finance and Administration Three to five years working experience preferably with a donor agency   Please send your CV along with a motivation letter and three references to beirut@eda.admin.ch by 22nd of April 2016.