Assets And Warehouse Management Officer

Job Overview/Summary: Working under the supervision of the Supply Chain Manager based in Beirut. The “Assets and Warehouse Management Officer” is responsible for managing inventory in the IRC warehouse, ensuring accountable and timely receipt and dispatch of the goods. As well, responsible for assets management and tracking in IRC Beirut office, other IRC field offices and program locations. Major Responsibilities: Warehouse and Inventory: Understand, implement and maintain standard IRC inventory management policies and procedures. Assist the Field Support Officers in managing and documenting the receipt, handling, storage, release and reporting of goods through the IRC warehouse. Assist the Field Support Officers in maintaining the Warehouse Register recording all outgoing and incoming receipts and activities. Assist the Field Support Officers in checking quality, quantity and condition of goods delivered to warehouse, producing relevant Goods Delivery Report. Assist the Field Support Officers in managing dispatch and transportation of program supplies from warehouse to field sites based on appropriately authorized store releases producing relevant accompanying documentation (waybills), when required Assist the Field Support Officers in implementing and ensuring clear loading / unloading procedures, correct stacking and turnover (FIFO or FEFO) procedures. Advise the Supply Chain Manager of potential inventory shortages Assist the Field Support Officers in keeping an accurate and up-to-date record of the store contents in stock cards and prepare monthly inventory reports. Carry out spot checks and physical inventory count on monthly basis Assist the Field Support Officers in managing team and casual laborers in the warehouse. Implement and ensure clear safety and security procedures. Ensure the maintenance of warehouse building, fittings and equipment. Advise the Supply Chain Manager/coordinator of warehouse-specific issues or improvements Any other duties or tasked delegated by Supply Chain Manager                                                        Assets Management and Tracking: Understand, implement and maintain standard IRC asset management policies and procedures. Maintain and update Asset Register, including details of asset transfer, asset repairs, asset disposals, breakdowns and purchase of new assets creating files for them Ensure all assets are tagged and relevant forms are signed before issued to staff members Ensure all office and guesthouse furniture and inventory are accounted for and have inventory numbers Compile monthly asset reports and submit to Supply Chain Manager Advise on and manage assets and furniture disposal, when needed Perform a monthly asset spot checks, report if any assets/inventory are broken, lost or stolen on the Inventory Loss/Theft/Damage report, to be countersigned by the Field Support Officer. Perform a quarterly physical asset check per office with the Field Support Officer, print updated asset register, sign and file. Any other duties or tasked delegated by Supply Chain Manager Key Working Relationships: Position Reports to:  Supply Chain Manager Position directly supervises:  N/A Indirect Reporting:   Other Internal and/or external contacts: Internal: Procurement, Finance, Program and Field teams External:  Service providers, Suppliers. Job Requirements: University Degree. Minimum of 3 years professional warehousing or Logistical experience preferably with an INGO. Excellent written and verbal communication skills, strong interpersonal skills. Willingness to travel in very remote and war affected areas under adverse conditions. Ability to independently organize work and prioritize tasks. Self-motivated, honest, highly responsible, and punctual. Ability to communicate in English and write clear and concise reports in English strongly preferred Familiarity with major donor and local regulations / laws advantageous. Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail. Ability to work as a member of a team essential. Must be computer literate, including Microsoft Word and Excel. Working Environment:  The position will be based in Beirut with travel to Field Sites.