Admin/finance Associate – G6 – P.n. 10020708 – (Fixed Term Appointment) - Qobayat

The incumbent is part of the Field Unit in UNHCR North Sub-Office, Lebanon, and based in Qobayat. The incumbent is normally supervised by the (Snr.) Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. The Admin/Finance Associate may supervise some support staff in which case Managerial competencies M001 and M002 (under 2.3 below) are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD). The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization.  2.2 FUNCTIONAL STATEMENT. Focusing on the deliverables and the achievements expected from the job, describe the functions to be performed by the incumbent of the position. Describe also the engagement and the degree of relationships with clients/partners, and the impact of actions.   - Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files;   - Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;   - Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned.   - Prepares travel authorization, ID cards and other personnel related documents for staff;   - Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;   - Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;   - Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action;   - Performs other duties as required.