Logistics

  Job description   All INTERSOS employees and consultant are expected to perform their roles and responsibilities according to INTERSOS chart of values and code of ethics. The job description is mandatory for all position within INTERSOS and shall be signed by employee within the first week of employment.     Job Title        : Logistics Reports to       : Head of Base/ Logistics coordinator Duty Station    : Position Type   : Full Time   Job Purpose: The logistics Assistant is responsible for the procurement of supplies, services and equipment needed as per projects and office requirements. He/she is also responsible for fleet management on area level according to INTERSOS procedures.   Generic Duties: Responsible for procurement procedures (bids, quotations, appraisals of quality and price) for goods and services as per INTERSOS and donor requirements. Ensure effective and cost efficient procurement planning, by ensuring weekly and monthly needs mapping per project team and grouping purchases where possible and relevant. Negotiate and follow up and maintain good relationships with suppliers. Compile and maintain an established supplier list per base, in coordination with Admin/Finance department. Coordinate with the Projects Managers and concerned recipients on delivery of items. Conduct bookings and reservations of events and venues, as per established INTERSOS procedures. Ensure regular rent, utilities payments (electricity, water, gas, etc.) and running costs are paid (upon approval of PMs for direct activities related costs and approval of HoB and HoM for support costs) Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems Ensure that all necessary documentation and donor filing is updated. Conduct regular fixed assets and inventory check quarterly. Responsible for proper maintenance of assets and office equipment such as AC, Laptops, Printers. Keep updated file for maintenance Any other request task Handle vehicle service requests and ensures that the fleet is checked and maintained regularly. Monitor fuel consumption and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Supervise drivers and coordinate their daily work. Ensure that vehicles are insured accordingly. Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc. Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.   Specific Duties:   1-      Check and maintain properly the community centers (building, electricity, plumbing, equipment etc.) and report eventual problems to line supervisor. 2-      Check the proper functioning of stock procedures (in/out registration), check of stocks on regular basis and report to line supervisor. 3-      Be in charge of all custom clearance procedures when necessary and maintain relationship with competent authorities. 4-      Be responsible for the request and follow up on expats’ visa     Education: Bachelor Degree in business administration or equivalent   Competencies:  (Knowledge, Skills & Abilities)   Professional Competencies: -      Minimum 2 years of relevant logistics work experience -      Good knowledge of procurement process -      Knowledge in car and office equipment  maintenance -      Proficient in MS office (word, excel..) -      Valid Lebanese driving licence   Behavioural competencies: -      High integrity and understanding of procurement ethics. -      Ability to meet deadlines. -      High organisational skills. -      Excellent communication and organizational skills. -      Very good negotiation and interpersonal skills with national & international staff. -      Analytical skills.     Languages: -      Arabic Native speaker -      Good knowledge of spoken and written and English.