Finance Officer - German Red Cross (# 002/16)

Job purpose  The Finance Officer is supporting the Finance Delegate, for the overall financial management of the GRC projects in Lebanese Red Cross and in the Regional Office to ensure an optimal timely performance.  Job duties and responsibilities  Support LRC Prepare in coordination with LRC Finance staff, the monthly report of invoices related to all GRC projects. Stamp, verification of the quality of each process, copies, translation. Facilitate the link between the finance documents with the logistic-procurement documentation. Check bank journal and closely monitor the physical balances of each cost centers in order to ensure that project is not running out of cash. Advice and support the Lebanese Red Cross in the preparation of the quarterly cash request for each project, in coordination with the Project and Finance Delegates. Follow all ongoing general documents between GRC and LRC. (Agreements, contracts, budgets, cash request etc) Partner Receivable Create, follow up & ensure clearance of the receivables. Monitor the Receivable given to the National Society and obtain the signature off on outstanding balances at month end. Calculate, reconcile and advise staff on the outstanding receivable amount. Advise Finance Delegate on any pending receivable which requires his action to solve the issue. Checking receivable reports received from national society and prepare comment if any and booking into Funds Pro. FundsPro System Entry Daily data input into FundsPro financial system in an accurate, efficient & timely manner. Checking on the quality of vouchers and decide whether vouchers are fit for the entry into the online booking system. Checking that financial codes are correct before booking the transactions. Organizing & filing of FundsPro documents, according to the standard filing system. Assist Finance Delegate in month end closure process and work together. Field original document files Check monthly accountancy received from GRC offices in the region and inform Finance delegate of the correctness of vouchers and missing documents if any. Perform translation as required on vouchers, CBAs, quotations, contracts and agreements etc before documents are submitted to Berlin. After validation of the accountancies ensure that all accountancies are copied filed to the same order for retention within the MENA RO. Ensure that accountancy documents are securely packaged / labeled, and sent to Berlin on a timely manner. General Support the Finance team with translations needed, copy and filing monthly closures. Be aware of the GRC’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes. Any other tasks assigned by the line manager as required          Duties applicable to all staff 1. Actively work towards the achievement of the Federation Secretariat’s goals 2. Abide by and work in accordance with the Red Cross and Red Crescent principles 3. Perform any other work related duties and responsibilities that may be assigned by the line manager Position Requirements Education-Qualification Required Preferred Accounts/Finance/Business/Administration Studies or minimum professional experience in Finance-Administration. X   Experience Required  Preferred Minimum 2 years work experience in a financial role X   Experience of working for an Humanitarian Organization   X Experience of working with web based accounting systems X   Knowledge and Skills Required  Preferred Strong communication skills x   Organization and planning skills x   Teamwork x   Ability to work under pressure x   Commitment to the International Red Cross & Red Crescent Movement x   Flexibility x   Analytical thinking x   Highly organized x   Languages Required  Preferred Languages: English  and Arabic X   Languages: French   X