Procurement/logistics Officer

Responsibilities: Respond to procurement/logistics requests related to supplies, materials, and other items for project beneficiaries and activities. Ensure all procurement requests are completed with all the required information, and maintain a filing system to track open versus closed purchase requests. Maintain an efficient inventory system for procured goods and materials, including office equipment. Follow donor procurement procedures and regulations for procuring materials and other items, particularly to ensure that  all procurements are: Fully and transparently documented through purchase requests, purchase orders, request for quotation, Comparative Statements, Bid Analysis, Invoices and Delivery Reports. Done in timely and cost effective manner, and at the best value possible, while maintaining product quality. When there are procurement delays, develop solutions in consultation with the project team. Maintain a database of reliable vendors for supplies, services, and goods. Inform supervisor of all market developments and procurement/logistics issues through daily briefings and bi-monthly reports. Carry out routine checks to ensure that compound facilities are in good condition for use, and procure maintenance services when needed. Manage the inventory of office equipment and ensure its proper maintenance. Comply with safety procedures at all times, and contribute to building a strong culture of staff safety in the project. Qualifications: Minimum three years of previous experience in a similar position, preferably with an NGO. At least a Bachelor’s degree in a relevant field. Specialized training in procurement and/or logistics management. Proven ability to train and/or deliver technical assistance in procurement/logistics. Excellent organizational and time management skills. Advanced computer skills, specifically in MS Word, Excel, and Outlook. Ability to travel to other project implementation locations. Excellent interpersonal and oral communication skills. mange and supervise the generator periodic maintenance. Define / update the rules governing the use of vehicles; Develop and introduce vehicle monitoring tools; Prepare / verify the vehicle follow-up every month, (fuel synthesis, synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost). Supervise the maintenance of the vehicles in link with the drivers, the fuel station, the garage and the rental agencies.