Senior Human Resources Assistant – G5 – P.n. (10023317/10025081) (2 Vacancies) - Beirut, Lebanon

    The Senior Human Resources Assistant will function under the direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).     Accountability (key results that will be achieved)   The workforce in the AOR is well-informed of the organisation’s human resources policies and practices. UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.   Responsibility (process and functions undertaken to achieve results) Assist in the recruitment of local service staff both UNHCR and UNOPS, including the arranging for the test, conducts short-listing of positions, liaises with Managers to organize the written tests and participates in interview panels and helps drafting recommendation memorandums. Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures. Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office. Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations. Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations. Administer UNHCR medical insurance for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations. Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. Perform other duties as required.     Authority (decisions made in executing responsibilities and to achieve results)   Initiate calculations for payments related to personnel issues in connection with the calculation of salaries and other benefits/allowances. Initiate routine correspondence on HR matters (including communication related to contracts and corresponding extensions) for the authorizing officer’s approval.