Security Manager

Première Urgence – Aide Médicale Internationale is a not-for-profit, non-political and non-religious NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. PU-AMI’s involvement in the Syrian Crisis is strong, with a wide range of programs implemented in most of the countries affected by the conflict.   PU-AMI’s main objective in Lebanon for the years 2015/2016 is to provide a protection-based holistic response, covering the basic needs of refugees and host communities in Beirut, Saida, Mount Lebanon and Akkar districts.   A multi-sectorial portfolio of activities (Psychosocial, Education, Health, WASH, Food Security, Infrastructure, Shelter Rehabilitation and IS/CS Management - Protection) is addressing refugees and host population’s vulnerabilities, by enabling individuals and communities to achieve respect for rights in safety and dignity.   PU-AMI is also seeking more sustainable and cost-efficient modalities of implementation, mainly by building partnerships with local organizations and existing public entities, which will contribute to bridge the humanitarian assistance delivered to refugees with specific community support projects, in order to strengthen the social cohesion between communities.   Consequently, PU-AMI’s 2015-2016 Country Strategy is based on 2 programs: A Humanitarian Assistance Program: providing a protection-based humanitarian material assistance and services to the most vulnerable refugees and people affected by the Syrian Crisis. A Resilience Program: developing and strengthening community-level infrastructures as well as supporting household-level economic empowerment and well-being, with regards to specific poor and vulnerable groups, including women and people with disabilities.   POSITION GENERAL INFORMATION   Position: Security  Manager Based in:  Beirut and Mount Lebanon (BML)   Supervision   Under the direct supervision of:        Field Coordinator (BML area) Under the overall supervision of:      Head of Mission (Nationwide)   OVERALL MISSION General objective   The Security Manager supports the Field Coordinator in the management of the security for the teams, programmes, properties and assets in Beirut and Mount Lebanon. The Security Manager also support the Coordination Office (Lebanon Mission and Syria Mission resident in Lebanon) nationwide.   Responsibilities and tasks           I.            Security and Safety   -       Ensure data collection, crosschecking and in-depth analysis of information related to the security and safety within the area of intervention; provide regular and ad hoc (if needed) formal reports to the Field Coordinator and Head of Mission -       Provide a weekly SitRep Report for BML to the Field Coordinator and nationwide to the HoM -       Monitor the overall daily staff movement in BML and provide regular feedback to staff on safety, especially when moving to the field, -       Guarantee a smooth communication with all Departments in Beirut Base and set up clear coordination with Project Managers, -       Be updated about all projects activities of Beirut Base for a regular security follow-up -       Ensure security is set up properly during activities implementation in BML -       Ensure security of Beirut Base Office with a proper security set-up (entrance doors, magnetic cards etc.) in coordination with Field Coordinator and Logistic Manager. Proactively, set up a network of Focal points in Beirut and Mount Lebanon, with a specific focus on risky areas, to ensure the rapid collection of information for the protection of the teams on the field when needed in direct coordination with the Field Coordinator, -       Actively participate in security meetings internally to PUAMI and externally with other Stakeholders and provide qualitative minutes /reports on a regular basis -       Participate in the elaboration and constant update of the Base Security Plan and the related set of security forms and documentation, such as, but not limited to: stakeholder analysis, hibernation plan, mapping, evacuation plan, constant companion, communication tree, -       Collect, verify, analyse and report to Field Coordinator and HoM information that may affect the Organization operation, -       Immediately alert the Field Coordinator in case of impending danger, -       In case of a security related incident affecting PU-AMI staff, be the focal point for PU-AMI: reach the site of the incident, ensure follow up of incident, write incident report and provide regular updates to Field Coordinator (when related to Coordination and overall mission also to the HoM). -       Regularly monitor movement of expat in the whole Country and provide guidance related to security      II.            Training -      Designing and providing Security Briefings as a part of New Staff Induction plans for Beirut Base and  for the Coordination Office including Syria Team resident in Lebanon -      Providing Security Briefings to visitors -      Staying up to date on external training opportunities and suggest such trainings to Field Coordinator -      Identify training needs among staff and suggest training packages to the Field Coordinator -      Support the Field Coordinator for the organisation and facilitation of Security workshops with key members of the teams, take notes and provide qualitative minutes/reports      III.            Representation and external coordination   -       Attend and actively participate in the security meetings with partners and donors, provide qualitative minutes to Field Coordinator and HoM on a regular basis -       Together with the Field Coordinator, set up a plan for meetings with Local Authorities (State and non-State Actors) in the areas of implementation in BML -       Together with the Field Coordinator, make sure that Municipalities in all areas of implementation in BML are informed formally about activities implemented. -       Together with the Field Coordinator, create a network of  focal points in Municipalities to directly be contacted in case of need or emergency -       Meet State and non-State actors with the presence of the Field Coordinators and when not needed, provide reports and Minutes of Meetings -       Support expatriate staff in visa related issues with General Security in coordination with HR Department      IV.            Internal Representation and strategy making process   -       Participate in the weekly base meeting, and prepare the weekly SitRep report for the Field Coordinator -       Participate to by-weekly Coordination meetings and provide a briefing update about Security situation in Lebanon by area of interest (Beirut and Mount Lebanon, Akkar, South) -       Contribute to the development of the Mission strategy security-wise, participate in the proposal writing and reporting process for security context, threats and risks analysis, when requested        V.            Confidentiality   -       Ensure confidentiality for all information dealt with in the course of the project, especially regarding information on beneficiaries that must not be shared outside PU-AMI   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   Mandatory requirements   Language Skills: Fluent in Arabic and English (speaking/ reading/ writing) Education Degree: University degree in Politics or a related field. Work experience: 2 years professional experience in a security function, preferably in an NGO Computer skills: Very good knowledge in Microsoft Office (Word, Excel, Outlook) Other  requirement -         Valid driving license (For minimum 2 year)   Assets   Other knowledge: Acquaintance with INGO' rules, procedures and regulations Interest: Work in humanitarian relief Transversal skills -         Honest and trustworthy -         Reliable, transparent, rigorous and well organized -         Motivated and dedicated to his/her job -         Able and willing to learn to extend his/her scope of work -         Able to manage priorities, take initiatives and work without constant supervision -         Motivated and dedicated to his/her job