Finance Officer

General objective of the job   The Finance Officer contributes to the effective and efficient implementation of the accounting processes and systems to enable programme staff and other stakeholders to implement the War Child Programme.   Ensures compliance to WCH and donor financial and administrative rules for the files entrusted to him/her for follow up.   Position in the organisation   The Finance Officer is part of the Operations Support department reporting to the OSM. S/he does not manage staff.     Result areas   1.            Handling finances   Data entry of the daily transactions on the accounting software (SAGE) Handles petty cash Checks expenses supporting documents eligibility (Invoices ,Contracts, Payments, Receipts)   Prepares Checks and transfers with follow up on its execution and documentation. Follows up closely on monthly payments and advances Ensures that all bookkeeping/financial documents of partners and War Child are compiled and organized according to international auditing standards and donor and WCH standards. Supports WCH  partners on all financial aspects Assesses WCH partners capacities in collaboration with Program team and contributes to trainings when relevant Monitors the operational/overhead part of the budget and advises on allocation of expenses Updates the forecast of expenses in collaboration with the Program Coordinator Reviews  the monthly expenses allocated to projects and updates BFUs Reviews Financial reports from partners in collaboration with Program Coordinators Prepares financial reports to HO and donors under supervision of OSM Participates in the monthly Grant review meetings and presents the spending status of grants he/she is following up on Assists in preparations of new budgets         Result: Finances are handled in such manner that all financial documents are done according to international auditing standards and donor and WCH standards   2.                            Handling Administration       Maintain a filing system for the partners’ documents and the daily accounting transactions Keeps track and monitors advances to partners and WCH staff Complies with deadlines and reporting dates Performs administrative tasks (photocopies, scanning/faxing documents) Takes on any other relevant task to the area of responsibility as appointed by the OSM Assists for  Audits preparation, during audit and for implementation of audit recommendations findings   Result: Administrative tasks are handled in such a way that a filing system is in place, accurate and up to date.