Data Entry Assistant

PROGRAM/DEPARTMENT SUMMARY: The operations department, through its different units (procurement , logistics, HR, administration, IT and Security) provides program support activities for Mercy Corps Lebanon’s programs and portfolio.   GENERAL POSITION SUMMARY: The Data Entry Assistant will support the operations team by inputting and uploading data and information from various Operations units to online platforms or digital software. The Data Entry Assistant will also support in filing and ensuring the right documentation is in place for the operations department.   ESSENTIAL JOB FUNCTIONS: Responsible for the timely preparation of files and documentation of the operations department using MC formats and filing system. Upload data and information as needed to Mercy Corps online platforms (such as Podio, Google Sheets, etc..) or any other digital software as requested (MS Office, or other) Review quotations collected by MC Procurement Department and prepare bid analysis documentation outlining costs and vendors; Assist in the preparation of any/all MC tender documentation; Assist project staff, as required, in coordinating logistics and project activities; Assist project staff, as required, in ensuring smooth coordination procurement and delivery processes; Have a clear understanding of MC Procurement policies and procedures and uphold MC standards of professionalism and confidentiality; Assist, as required, in the daily administrative activities as needed or requested; Updates electronic master lists of MC Lebanon Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. Other duties as assigned.   Do This SUPERVISORY RESPONSIBILITY: None   ACCOUNTABILITY REPORTS DIRECTLY TO: Operations Manager, Procurement Officer WORKS DIRECTLY WITH: Procurement unit, HR unit, administrative unit   KNOWLEDGE AND EXPERIENCE: University degree in administration and/IT or relevant experience; Fluency in written and spoken English and Arabic. Strong computer skills <   SUCCESS FACTORS: Attention to detail Good critical thinking and analytical skills