Logistics And It Officer

Main tasks: Procurement Ensure that the NPA procurement procedures are followed through as by NPA QMS and NPA policy and donors requirements. Ensure efficient and cost-effective procurement planning. Collect quotations from suppliers and prepares tenders as requested by the DP programs or CD. Prepare and update approved suppliers list and upload to server regularly. Negotiate and follow up with suppliers as by NPA procedures. Ensure that all necessary documentation and donor filing is updated and uploaded onto the server regularly.   Assets and Inventory Control Ensure good assets tracking and control. Conduct regular fixed assets and full inventory check at least every three months and spot checks with a minimum of two times per year. Upload stock balance minimum twice per year. Ensure proper maintenance of assets. On demand, produce comprehensive lists of fixed assets from Agresso Reporting any discrepancies immediately to Senior Logistics officer. Follow NPA QMS and guidelines related to Assets and inventory management. Keep updated file for maintenance related to equipment such as generators, stocks, and other essential equipment to support the office in Beirut.   Fleet management & Fuel management Handle vehicle service requests and ensures that the fleet is checked and maintained regularly. Monitor fuel consumption and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Coordinate, follow up and supervise drivers Print out monthly vehicles maintenances, fuel consumption and accident reports. Dispose fleet spare parts according to NPA Guidelines. Follow NPA QMS and guidelines related to fleet management. Upload relevant documentation on SharePoint. Ensure that vehicles are insured accordingly. Ensure that filing is done on documentation of the vehicle purchase, insurance, ID, etc. Handle settlement of yearly vehicle mechanical inspection. Handle vehicles driving permissions (updated) for related staff and ensure that all NPA drivers have on their possession relevant driving documentation such as driving licenses.   Filing Responsible to file properly all logistics documentation according to guidelines. Should upload all electronic filing on the specified folder on SharePoint. Responsible to maintain and back up logistics data on SharePoint.   Capacity building In coordination with Senior logistics officer, train and advice local partners to ensure transparent, proper logistical procedures according to donor requirements as requested by  DP Programme Manager, regional projects manager and other regional programmes.   Perform other duties as assigned by the Senior logistics Officer.   Specific IT duties Monitor and maintain computer systems and networks. Install and configure computer hardware operating systems and applications. Troubleshoot system and network problems and diagnose and solve hardware/software failures. Replace parts as required. Support the roll-out of new applications. Conduct safety checks on computer equipment. Identify and prioritize IT needs in each financial year. Specify, order and install equipment and software. Oversee the development of custom software solutions. Install, monitor and maintain the telecommunications infrastructure of NPA. Test, evaluate and introduce new technologies to IT department. Develops and maintains NPA Development Programmes workspace on SharePoint. Update inventory for all Hardware/Software/Licenses and other types of documentation. Provide General IT support to the organization, and provide technical and operational advice and support to staff members Develop and maintain integrated systems for NPA. Provide support and maintenance for the system(s). Install, monitor and maintain the computers, server(s), networks and software. Ensures to apply NPA Information Management Guidelines on NPA departments. Maintain email and internet access 24/7. Contribute to the technical design, development, monitoring and updating of NPA’s website. Set up new users' accounts and profiles and deal with password issues. Provide technical support to the Communications coordinator, such as site management including content uploading/editing, day-to-day site maintenance.