Office Administration / Inventory Specialist, Long Term Position

Lebanon Water Project (LWP) Scope of Work Office Administration / Inventory Specialist, Long term position Background: DAI seeks Office Administration / Inventory Specialist candidates for the USAID-funded “Lebanon Water Project (LWP).” This five-year project will work to increase reliable and sustainable access to potable water for Lebanese citizens; improve water management practices and enhance the efficiency and sustainability of public water utilities, while raising awareness on sustainable water use practices and promote better water governance to help assure long-term protection of Lebanon’s water resources. General Objective: The Office Administration / Inventory Specialist will work with the Operations Manager to ensure smooth administrative operations on LWP and serve as the primary point of contact for matters related to operations, facilities, domestic travel, and inventory. Responsibilities: Receive calls, mail, and electronic communication, routing messages to appropriate individuals, composing correspondence. Interface as appropriate with parties passing through or using the project office. Develop and maintain office filing systems, following the Project Record Map, maintain TAMIS records. Take, prepare, and distribute minutes from meetings. Schedule and prepare materials for meeting and coordinate for conferences, workshops, and training sessions. Make travel/logistics arrangements and coordinate/manage project travel schedule. Maintain petty cash account Maintain relationships with residential landlords and office building management. Responsible for the maintenance and procurement of all computer equipment, office furniture, and office supplies. Responsible for maintaining and updating project assets/inventory of all project property and coordinating related reconciliations of such assets with the finance unit. Responsible for coordinating transmission and receipt of items that may require customs clearance and other regulatory offices. Qualifications: Bachelor’s Degree in relevant field. Previous experience in office administration, preferably on a donor-funded project. Excellent analytical and organizational skills Excellent English communication skills including written communications Qualified candidates should email their CV to LWPrecruit@dai.com with the subject line “LWP-Office Administration / Inventory Specialist” in the subject line. Only short listed applicants will be contacted for additional information in relation to this position. Thank you.