Finance Officer

PROGRAM/DEPARTMENT SUMMARY: The Mercy Corps Finance Department is responsible for all financial functions in Lebanon including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. GENERAL POSITION SUMMARY: Working in the Finance Department under the direction of the Finance Manager, the Finance Officer will support the reporting of financial information and assist in ensuring compliance with policies and procedures and grant requirements. ESSENTIAL JOB FUNCTIONS: Assist in the financial review of purchase requests, purchase orders and payment requests to ensure compliance with MC policies and procedures and project budgets. Set up and maintain the Finance Dept.’s grant files; maintain and distribute current copies of the approved coded budget to all relevant parties. Assist in the month end review of sub-office journals to ensure proper coding of all transactions. Assist in the preparation of the monthly cash flow projections. Prepare the month end grant spending reports and BvAs from the general ledger and HQ data. Maintain the match documentation files and match tracking spreadsheets. Review subgrantee financial reports, assist in subgrantee site audits and follow up on subgrant compliance issues. Maintain subgrant financial files, process subgrantee payments and reconcile subgrant financial tracking to general ledger reports. Tacking and reconciliations of expatriate payroll advance. Make sure that all supporting documentation is prepared and filed according to MC procedures. Assist in the month end accounting close process, ensuring the accuracy and completeness of the ledger, subjournals and all supporting documentation in all country offices. Assist in the training and support for local NGOs, including answering daily questions, training new hires, making field visits, etc Assist the Finance Manager in responding to audit inquiries and requests for financial information. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission Other duties as assigned   SUPERVISORY RESPONSIBILTY  None   ACCOUNTABILITY REPORTS DIRECTLY TO: Finance Manager WORKS DIRECTLY WITH: Finance Manager and Finance Assistant   KNOWLEDGE AND EXPERIENCE: Four or more years of general ledger accounting experience is required. A university degree in finance, accounting or a related business field is required.  Two years of experience in the Finance Department of an non-government organization is an asset Familiarity with major international donor rules and non-profit accounting Prior experience with computerized general ledger software Advanced computer skills in MS Office programs, particularly Excel and Access.  Strong analytical skills coupled with a solid understanding of grant management rules. Excellent oral and written English skills Familiarity with Lebanese accounting rules and procedures SUCCESS FACTORS: The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The ability to take financial data and present it in meaningful financial reports is essential.  The Financial Reporting and Compliance Officer must be willing to travel to Mercy Corps field offices and project sites.