Field Coordinator - Iraq

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility for rapid response to emergencies. International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. JOB DESCRPTIONThe Field Coordinator oversees International Medical Corps' response in assigned Field Sites and is responsible for timely and high-quality program implementation and support. The Field Coordinator provides supervision and leadership to both program and operational staff at the field site (in collaboration with Department Heads, Program Managers and the Deputy Country Director of Programs), ensuring adherence to agreed work plans and reporting schedules as well as full compliance to International Medical Corps’ policies in the areas of Finance, HR, Logistics and Information Management. The Field Coordinator works in close coordination with Program, Finance, HR and Logistics senior staff, as well as technical staff to ensure that programmatic and operational strategies are implemented at the field site. Brief overview: • Office set-up and growth, and capacity building; • Coordinate International Medical Corps’ country strategy implementation at field level (Baghdad); • Coordinate overall implementation of programs at field level; • Provide daily supervision for the team at field level, in coordination with programs, operations and technical unit; • Facilitate the coordination system with the Erbil office; • Represent International Medical Corps and liaise with regional authorities, UN, NGOs at field level; • Ensure reporting and communication; • Routinely assess the humanitarian and security situation in Baghdad & surrounding areas; • Support implementation of security protocols and monitoring of the security situation, in coordination with the Security Manager. ESSENTIAL DUTIES AND RESPONSABILITIES: Program Management: Support and oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the Project Managers to implement, monitor and evaluate work plans and monitoring & evaluation mechanisms. In close collaboration with the Deputy Country Director of Programs, Department Heads, and Program Managers, lead the field-based teams in the development of new proposals and initiatives in accordance with the country program strategic plan. Participate in the development of new business, program proposals and budgets in conjunction with the Senior Management Team (SMT). Contribute to the policies, structure and strategic development of IMC in Iraq as a member of the SMT. Ensure accurate reports are submitted in a timely manner for all activities occurring within the project sites to Reporting and M&E staff. Human Resource Management: Provide direct support and supervision to the field site's HR lead, ensuring recruitment, staff orientation, payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures. Ensure all staff in the field site know and understand IMC’s global and in-country HR policies and standards for professional conduct. Document and address breaches of policy and disciplinary issues in coordination with the HR Manager in a professional manner and in line with the letter and spirit of the relevant policy. Finance, Logistics and Information Management: In close coordination with the Finance department, ensure proper financial, logistics and information management systems and control mechanisms are in place and adhered to in line with the International Medical Corps' global and in-country finance and logistics policies. Provide supervision and leadership to the field site's finance and logistic personnel. Review and ensure timely submission of finance and logistics reports from the field site as required. Security Management: as International Medical Corps' Security Focal Point for the field site. Ensure all staff in the field site know and understand International Medical Corps' local security regulations; document and address breaches of policy and disciplinary issues in coordination with the Security Manager in Erbil. Monitor the field area of operations security situation, attend security meetings and inform the Security Advisor, and Senior Management Team where appropriate, of developments through submission of accurate weekly security reports and, when necessary, incident reports. Participate in the review and update of the country Security Management Plan. Assist the Security Manager in updating field specific Security Plans, Evacuation Plans, and SOPs. Representation and Coordination: Represent International Medical Corps with local government authorities (primarily the DoH/MoH), non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate. Represent International Medical Corps with beneficiaries and communities to encourage accountability to those we serve. Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in International Medical Corps' field response. Ensure regular and strong coordination between all staff and their department supervisors.