Programs Officer

ROLE PURPOSE: The Capacity-Building Officer will support the overall capacity building and training activities for partners to meet both their organizational as well as technical learning needs. The post holder will be responsible for the financial, logistical and administrative considerations for the trainings’ organization.    KEY AREAS OF ACCOUNTABILITY: Set up and Coordinate Partners’ Capacity Needs Assessment  To assist Capacity building Coordinator in the assessment of partners; Invite partners to conduct assessment, set meetings and follow up to collect the required documents; identify the gaps and areas where new partners’ skills need enhancing to inform their capacity-building plan. To support and inform the analysis process and ensure the data collected drives the prioritisation of trainings and capacity building plans   Contribute to the Building of Partners’ capacities  To support the implementation of the capacity-building plan including trainings, coaching, and Web-Based Learning To develop simple self-assessment tools for some of the partners to help them monitor their own capacity To follow up on the Feed-Back mechanism for the partners to comment on the partnership, and capacity building approach and inform Capacity building Coordinator and Programme Manager of the results To draft the job descriptions and recruitment requests of technical advisors or trainers or external consultants and submit them to HR department on a timely manner and when needed To make sure training materials are received one week prior to the capacity building event for translation and editing as well as printing To be responsible for submitting the needed procurement requests for the trainings to the procurement department and follow up with them till the payment is released To arrange meetings between technical advisors or consultants and Partners prior to Trainings set dates To book hotel rooms for participants in trainings in line with the safety and Security Policy To organise face to face trainings and distance learning in terms of logistics and financial provisions to ensure their smooth implementation To ensure pre and post tests are disseminated to all participants in trainings and workshops To prepare attendance sheets and get them signed by participants in the trainings To collate input from partners from the training then raise summary of recommendations and comments to capacity building coordinator to evaluate and measure results To archive all related documents of the trainings and events     Support Process Development and documentation of Capacity Building   To support the Capacity Building Coordinator with the web portal of the resource directory; to be actively searching, creatively designing and implementing effective system to build the directory. This will include collating input from key stakeholders, ensuring consistency with Partners, other organisational, and donor Capacity Building tools and preparing resource Material (per Sector) tailored to SPP Partners’ needs To remain current on developments in training and instructional methodologies in SCI and other organizations To attend SPIDER Group Meetings with the capacity Building Coordinator and Programme Manager to ensure trainings are not duplicated for same partners by several INGOs   QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES   Essential Experience of grant management, proposal development, budgeting and Capacity Building Experience with NGOs and knowledge of the international humanitarian system Excellent English and Arabic writing and reading skills Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, Awards systems) Cultural awareness and ability to build relationships quickly with a wide variety of people Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities   Desirable Experience in working with Save the Children Arabic speaker