Finance Associate – G6 – P.n. 10020718 - Tripoli

  The Finance Associate is part of the Field Unit in UNHCR North Sub-Office, Lebanon, and based in Tripoli. The Finance Associate is normally supervised by the (Senior) Finance Officer or the National (Asst/Assoc) Finance Officer who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.   The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff 2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position. Accountability (key results that will be achieved) - Financial transactions and reconciliations are processed in line with relevant policies and procedures. - A smooth operational work is ensured through timely payments, cash replenishment and monitoring of expenditure and budget balance. - Financial reports are provided as per financial guidelines and when required. Responsibility (process and functions undertaken to achieve results) - Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. - Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data. - Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons. - Advice and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services. - Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts. - Prepare detailed cost estimates and participate in budget analysis and projections as required. - Perform other related duties as required. Authority (decisions made in executing responsibilities and to achieve results) - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.