Storekeeper

Scope of responsibilities • Assist the line manager with stock management. • Check, record and put away goods received, under the supervision of the line manager. • Regularly check inventory levels (physical counts) and monitor consumption. Responsibilities of the position Receipt and storage of goods • Check the number of packages against the cargo manifest, check packaging and cases and inform the line manager of any problems (missing or damaged goods, etc.). • After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away. • Give the cargo manifest, packing list and certificate of the items received to the line manager, to centralise the filing of these documents. • Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). Request and inventory management • Assist the line manager with preparing outgoing items. • Ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or palettes (as necessary), in a clean, tidy and easily accessible manner. • Pack (appropriately for the mode of transport chosen), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the instructions of the line manager. • Prepare the shipping note, as well as a copy of the freight document for international shipments, complete the delivery note and send a copy to the office the same day. • Complete the purchase order as quickly as possible, recording the number stated on the waybill for each item. • Update the stock cards immediately after the delivery of goods, and record the reference number of the delivery document or stock request. Responsibilities of the position (cont.) Stock management and administration • Ensure that all necessary information is correctly and fully recorded on the stock cards: MSF code, batch number, expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt and delivery document reference numbers. • If stock management is computerised, complete all the tables for monitoring stock movements and consumption. • Assist the line manager with preparation of the monthly stock report. • In conjunction with the line manager, perform physical stock counts in accordance with the frequency defined with the technical adviser (at least once every 4 months). • Inform the line manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the line manager with a list of the items with expiry dates within the next six months. • Monitor the temperature of the warehouse and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C). Information • Reporting • Prepare a weekly report of movements of goods (incoming/outgoing) in the warehouse. • Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse. Other • Carry out various maintenance tasks (e.g. setting up racks). • Ensure that the warehouse is kept in good condition (cleaning). • On request.