Finance & Administration Manager

Background:  Berytech a leading organization in the Entrepreneurial Eco-system in Lebanon, has 3 Business Development & Innovation Centers, 3 Funds, and Several Programs. It includes a number of legal structures supporting start-ups and SMEs in the Knowledge economy. Berytech provides a conducive environment for the creation and development of startups, through incubation, business support, counseling, funding, networking and company hosting, hence taking part in the economic revival of the country, participating in wealth and job creation, and retaining graduates and hi-level skills in Lebanon. Throughout the years, it has been a model in governance and has always championed best practice.  Visit www.berytech.org for more details. Position Description: As a Finance and Administrative Manager, you will need the maturity to be part of the management committee actively participating in the strategy and you will oversee all accounting and finance matters working closely to support the sustainability of Berytech through coaching and continuous communication with all the Berytech Group teams. Location:  Mkalles, Lebanon Reporting to:           Deputy General Manager & the CEO   Your key responsibilities and accountabilities will include: Financial Management Lead annual budget preparations in coordination with relevant managers; establish trends and compare actual against forecast. Prepare all accounting reports, VAT, salary, tax declarations, social security schedules in coordination with external auditors.  Insure a monthly financial closing, generate the P&L and cash-flow, provide necessary analysis and propose practical recommendations to the Senior Management Team; Direct, control and monitor the maintenance of accounting systems and data, and the presentation of financial data for both internal managerial purposes and external reporting requirements; Ensure finance compliance and consistency with Berytech’s policies and procedures, as well as compliance with the terms of any donor agreements (USAID, EU, …); Ensure program compliance with donor’s HR, procurement and administrative regulations and Berytech’s policies; Develop and implement financial policies and procedures for project ensuring proper segregation of duties and other internal controls; Develop and implement a financial document filing system for the program to ensure that project is always “audit-ready”; Monitor project spending versus approved budget and report regularly to Deputy GM and CEO; Direct and oversee cash management process including forecasting, wire transfer requests, management of bank accounts etc.; Direct and oversee audit findings and their resolutions.   HR responsibilities Serve as strategic partner to senior management by integrating HR strategies into the organization’s overall mission and operational strategy; Assist in the handling of the recruitment process; Manage and review employment contracts in coordination with hiring managers, Depuy GM and CEO; Oversee administration of human resources, including but not limited to, maintaining personnel files, recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.; Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors; Review and communicate changes of Berytech’s compensation and benefit plans, to retain staff and ensure fairness and competitiveness. Evaluate and recommend salary adjustments and increases as well as internal promotions and transfers; Plan and conduct new employee orientation to foster positive attitude toward organizational objectives; Maintains the work structure by updating job requirements and job descriptions for all positions; Ensures legal compliance by monitoring and implementing applicable human resource governmental requirements; conducting investigations; maintaining records; Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures; Coach/mentor/manage staff in the Finance, HR and Admin. Department, ensuring that their performance meets agreed upon standards.   Administrative responsibilities Responsible to the development and updating of administrative policies and procedures for the office and ensure orientation and implementation; Oversee procurement policies, processes, and documentation to ensure compliance with donor regulations and Berytech’s policies.   Required Knowledge, Skills and Abilities Master’s degree or equivalent in finance and accounting with 6 years relevant experience; Experience managing nonprofit organizations and familiar with donors guidelines (a plus) Knowledgeable in Lebanese Ministry of Finance regulations and SSNF Excellent management and administration skills Excellent computer skills including Microsoft Office programs; Excellent written and oral communication skills;   The ideal candidate will be: Effective communicator, able to stimulate and motivate others while being aware of and responsive to their needs and concerns. Lead by example, must be willing to jump in and roll up his/her sleeves to help out when necessary. Strong yet flexible personality Strong in problem solving, at ease with numbers Excellent in planning and analytical skills Results-driven, initiative-taker, proactive, resilient Highly-meticulous, organized, pragmatic, curious, motivated, challenging, positive, ambitious Team-player, highly ethical, eager to achieve success   Compensation & Application Process: Berytech recognizes that change is driven by involving the best people. Salary will be competitive and commensurate depending on the related experience and Education. Interested applicants for this position must submit current curriculum vitae and the names and coordinates of three references. References will not be contacted without prior consent.