Finance & Administration Manager

AMIDEAST/Lebanon is recruiting a Manager to lead the Finance & Administration department, which supports all AMIDEAST/Lebanon programs and services.   Position Description The Manager of Finance & Administration is a member of the management team at AMIDEAST/Lebanon, and is directly responsible for all accounting, IT, and human resource functions, as well as administration of office facilities to support all programs and staff.  The Manager will directly supervise department personnel – including accounting, IT, HR, and customer service staff – leading this team to develop and achieve annual work plans and targets. This position will also support the Country Director on key management issues to ensure the smooth functioning of all activities within the office and achievement of financial targets to ensure the continued growth of all programs. Major tasks would include:   Accounting Handle all financial and accounting matters for AMIDEAST/Lebanon such as accounts payable, accounts receivable, weekly cash forecasting and management, and procurement with meticulous attention to detail and in full compliance with AMIDEAST’s established financial policies and procedures Participate in budget development and monitoring of all activities’ budget performance throughout the year to ensure programs are spending in accordance with donor guidelines and approved budgets Maintain contract archives to include all projects’ key documents, such as contracts, approved budgets, reports, technical deliverables, correspondence, etc. Manage AMIDEAST’s bank accounts by preparing bank deposits, transfers between accounts, and monthly reconciliation of all transactions Generate financial reports needed by Country Director, program managers, and AMIDEAST headquarters   Administration Manage office facilities, security, and equipment and supply needs Establish effective customer service systems to ensure all callers and visitors are well-served   HR Supervise work of Human Resources Specialist to ensure optimum recruitment and onboarding processes, effective staffing for diverse program needs, and engagement of employees, consultants, and interns in achieving AMIDEAST goals Maintain effective personnel processes and comprehensive personnel files Process payroll and all attendant benefit and tax filings required   IT Supervise the work of the IT Manager in compliance with HQ and Regional IT departments   Required Qualifications   Bachelor’s degree in Accounting, Finance, Business or other relevant field required; Master’s degree preferred Minimum 7 years of experience in Accounting, Finance, and Project Financial Management Experience with automated accounting systems required; proficiency in Costpoint software preferred Experience with Human Resource laws and systems Excellent computer skills including MS Office; high proficiency in Excel is required Excellent organizational, managerial, interpersonal, leadership, time management and communication skills, including experience in supervising a team of staff Ability to multi-task with high attention to details and with the highest level of professional ethics and discretion Experience working in the education field preferred Fluency in English and Arabic is a must Lebanese citizenship   The typical work schedule will be from Monday through Friday, from 8:30 am to 5:00 pm. However, some flexibility is needed at times to meet key deadlines and deliverables.   Interested candidates should send a resume and cover letter to lebanon@amideast.org with the following in the subject line: Finance & Administration Manager. Please include the name and contact information of 3 references. (Please note: references will not be contacted without the prior consent of the applicant.)   The deadline to apply for this position is Wednesday, September 30, 2015. Shortlisted candidates will be contacted for an interview.