Logistics Procurement And Admin Manager

CARE is a leading relief and development non-governmental organization fighting global poverty. CARE is supporting 1,051 poverty-fighting projects to reach more than 122 million people in 84 countries. CARE helps tackle underlying causes of poverty so that people can become self-sufficient. CARE is often one of the first to deliver emergency aid to survivors of natural disasters and war and, once the immediate crisis is over, we help people rebuild their lives. While CARE is a large international organisation with more than 11,000 employees worldwide, we have a strong local presence: 97% of our staff are nationals of the countries where our programmes are run.   Competencies: ·       Ability to work independently and with a strong leadership ·       High level of all aspects of managerial experience ·       Sense of diplomacy and negotiation ·       Ability to operate effectively in a stressful environment ·       Ability to organize and prioritize tasks Flexible and adaptable   Detailed Responsibilities & Tasks  Responsibility #1:  Logistics Management Ensure the respect of CIL and donors’ logistics guidelines & procedures on CIL mission Coordinate the logistics activities all over the mission by being in support and in close collaboration with the project staff and the support staff Supervise and provide a logistical support to the different bases and projects Provide training to the logistics staff to ensure CIL guidelines are well implemented Directly manage logistics staff Compile logistics information for donors to ensure timely and correct submission of required  documentation Ensure that the local legislation is respected and that a legal framework is established Maintain and develop the logistics organization and operating framework Validation of other provision contracts (rental, service, etc.) at the administration level Make proposals to the DCD-PS for the implementation and the improvement of logistics procedures of the CIL mission  Responsibility #2: Procurement Management Identify and plan the mission’s purchase beforehand (by project) in collaboration with all relevant staff (DCD-PS, Program Managers, etc.) Ensure the quality of  the supply chain process Ensure smooth transportation, delivery and reception of goods including proper required documentation Follow-up the order/purchases until delivery Control the quantities ordered and received Ensure regular procurement follow-up for down payments and monthly budget follow-up  Responsibility #3: Stock Management Make sure CIL (and donors’ if required) stock management procedures are implemented and respected Provide regular inventory (bi-monthly, monthly quarterly, yearly, etc.) for the different items stored within the CIL mission Ensure proper warehousing, stock management, and control systems, including documentation and reporting Responsibility #4: Vehicle Management and Maintenance Make sure CIL (and donors’ if required) vehicle management procedures are implemented and respected Defines transport means adapted to the needs of projects associated with the mission and makes sure the funding of this transport is possible Supervise the general follow-up of the CIL mission vehicles (working properly, consumption checks, movement planning, etc.) Ensure a regular maintenance on the different vehicles of the  mission, set-up appropriate maintenance contract with suppliers or ensure an appropriate repair process with local technicians Plays particular attention to issues relating to the safe use of vehicles (authorized persons, security equipment, etc.) Handle transport contracts negotiation with suppliers and follow-up  Responsibility #5: Assets Management Ensure the security and the follow-up of the equipment used on the CIL mission (identification, inventory, affectation) Ensure the security and the follow-up of the communication and IT  equipment (and supplies) on the CIL mission Defines the mission’s technical needs on each base and makes sure funding is possible, especially when new projects are being planned Ensure anti-virus software is installed on all PCs and updated (at least monthly) and that all finance and programs data is systematically backed up Supervises the installation of equipment and ensures they run smoothly and are maintained and ensures any necessary repairs are duly carried out.   Responsibility #6: Representation In charge of negotiation and relationship with local and administrative authorities in his fields of responsibilities Act as the direct interlocutor of CIL towards providers and companies, for all issues related to logistics, in coordination with the DCD-PS Participate to logistics coordination and in information meetings Responsibility #7: Team Management Recruit, in collaboration with the HR officer and the validation of DCD-PS, the logistics staff Ensure strict application and respect of the internal regulation by your related staff Define, with each member of your staff, his action plan and delay for reaching defined goals Ensure a good communication – coordination – information level of each member of your team through regular coordination meetings