Finance And Admin Officer - British Red Cross

Cash/Bank management : To manage, on a daily basis, the cash boxes of the Syria Crisis Regional office, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances. To respect the BRC procurement procedures. To release a cash advance for a specific approved purchase, on presentation of the appropriate documents according to BRC procurement procedure, mentioning the budget line and validated by the Programme Manager. To implement and respect the BRC authorization expenses procedure, requiring the authorization from the line manager  in all payment transactions. To ensure prompt and appropriate liquidation of Cash Advances from the office personnel, counterparts, partners and other related parties who received an advance for the purchase of goods or services. To make the necessary exchange and other bank operations. To prepare and ensure the timely submission of the funds request for the regional office to the line manager, in order to ensure that funds are available in the office to accommodate project needs and settle obligations. To ensure there is updated information on taxes regulations in the office. To carry our weekly cash counts with the Finance Delegate. To carry out monthly cash count with the Finance Delegate., after the closure of the monthly accountancy in each cost center.   Accountancy and budget management: To prepare the monthly accountancy of the office, ensuring the proper booking in BRC accounting software, giving the appropriate codification on all the invoices (cost centers, budget lines, accounting codes, description of transactions, etc.). To do pledges related to the IFRC Liaise with SARC for new projects in terms of finance and reporting. Budget update/ support to the finance officer in London for oPt and Iraq (management and projects) Budget update/ support to the finance officer in London (management and projects) To check the proper quality of invoices/receipts and translations, including the complete data in the voucher stamp and ensuring the signature in the vouchers of the responsible people: Logistics delegate, HES delegate, SC Programme Manager and other BRC staff. To translate the invoices/receipts in English, if necessary To support the Syria Crisis PM and the Finance Disaster Management accountant to supervise and monitor financially the Response projects in the region, including control of eligibility of expenditures under donor requirements, and proper justification of expenditures according to BRC and donor regulations. To prepare all necessary documents for audits as required, and collaborate with external and internal auditors. To support/advices to sister societies of BRC where deemed necessarily.    Administrative and project related matters: To prepare, follow up and file all the documents (contracts, amendments, renewal, termination, and payments) related to the various contracts signed by BRC. To keep updated a list of the on-going contracts in BRC Office, including pledges to IFRC. To ensure there is updated inventory lists in the whole projects, in collaboration with the Logistics Delegate. To maintain accurate filing systems of correspondence and other documents. To establish and ensure effective working relationships with other personnel, including all other RC/RC Movement staff as necessary. To travel to the field or other locations if requested. To support the Syria Crisis PM in the daily administrative work in the Office To perform other tasks as may be assigned by the superior in charge. Do the Guesthouse management, admin and maintenance and guests follow up Follow up Guesthouse payments. To support oPt Iraq PM in the daily administrative work in the Office Duties applicable to all staff Safeguarding of financial procedures and regulations according to BRC and donors standards and abide by and work in accordance with the Red Cross/Red Crescent principles. Perform any other work related duties and responsibilities that may be assigned by the line manager or technical supervisor. The above job description can be altered accordingly as and when required by the line manager to include any revised job function. Qualification Required Preferred General In good mental & physical health x   Qualifications University Degree, preferably in finance or accounting. x   Experience Minimum of 4 years work experience in a financial/administrative role. x   Experience of working for the Red Cross/Red Crescent and/or other humanitarian organizations.   x Experience of working with accounting software.   x Skills Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) x   Fluent in both English and Arabic x   Knowledge of French   x Core competencies - a high degree of competence in Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience x   Highly organised x     The person specification may vary due to operational requirements