Assistant Administrator

Job Description   COOPI Cooperazione Internazionale Lebanon is recruiting a full-time Assistant Administrator to be involved in the implementation of WASH projects for Syrian Refugees and Affected Populations in North Lebanon.    In coordination with COOPI’s Country Administrator, the Assistant administrator will:   Learn, apply and manage the correct administrative procedures of COOPI; Manage the financial and administrative documents, COOPI’s electronic accounting system (MERLINO), the accountability program and the cash in the office; Keep supervising proper filing of local staff documents (contract, copy of personal documents, count of leaves, sick leaves, warnings etc.); Calculate and notify any expenses to be paid by the Country coordination, such as insurances, taxes, contributions for the local staff, bills, if any; Monitor the expirations of contracts and salary payments, update the Country Administrator and the Head of Mission accordingly; Manage the receipt book; Supervise and work in close coordination with the administrative responsible of other COOPI projects; Assist in the preparation of Project’s reports and audits; In coordination with the local coordinator, the field officer and the international staff, prepare the salary for the staff and the workers on the field; When required, translate documents from English into Arabic and vice versa and/or check translations done; When required, support the Country Administrator and Head of Mission in writing contracts and documents; If required, train the accountants and the administrators of other COOPI projects; If required, support the international staff by sharing information, ideas, technical advices and skills for the drafting of new proposals; Be flexible and ready to respond to the organization needs in terms of time and duties. When required by the international staff and/or the country administrator, carry out any other activity in accordance with his/her physical and intellectual aptitudes.   Qualifications and skills: University degree in Business or Management or Accounting or any other related field. Knowledge of NSSF and VAT requirements is a plus. Excellent computer skills Excellent knowledge of English, French and Arabic languages, both oral and written. Previous experience in working with national/international NGOs is an advantage    Personal qualities: Ability to work both independently and as a team member Excellent communications skills Ability to work in different cultural environments