Procurement And Administration Officer

General Purpose of the position: The procurement and administration officer provides Kfarzabad project with the required supplies and materials in order to ensure that they are available in accordance with the action plan developed in the Project Proposal and ensures the smooth running of the daily operations at the school. Main Responsibility of the Position Procurement Procuring all articles that are bought locally. Maintaining the contact to the vendors and collecting the invoices. Staying in contact with the accountant of the Country Office till the expense is fully recorded in the system Supervising the preparation and distribution of the school meals. Preparing the support documents for all expenses To ensure that supplies and goods are obtained at the best possible prices.    2.  Driving Keeping a logbook Bringing sick/injured children to the doctor.    3.  Administration Ensure that students attend scheduled periods throughout the school day in case of absence of the school principal. Prepare and maintain student lists and school records. Provide required help for the preparation of report cards (grades) and behavior reports to parents. Gather data regarding the needs of students according the school principal’s direction. Management of the building (bills are paid, electricity/water available, etc…) Help in the daily management of the school (arrival of students, class entrance, exit from the school and an establishment of an adequate school discipline) Keep the insurance records of the children. Make sure to take proper notes during the meeting and share them with the team. Establish professional and respectful relations with students, with parents and with staff. Ensure that student records are complete and up to date. Present on time all records and reports as requested by the project office. Establish and maintain an effective inventory system for all school supplies, materials and equipment. Provide a monthly request for procurement of school supplies from the Country Office.  Ensure prompt execution of other tasks which are within the ambit of a Procurement and Administration Officer which may be requested by the Objective Coordinator and School Principal as needs occur. Knowledge, Skills and Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential