Supply Officer

Main purpose Ensure an efficient implementation of supply chain activities (order management, purchase management, stock management, freight management) in a particular supply office (coordination or project level) guaranteeing proper application of MSF supply procedures. Accountabilities 1. Plans, coordinates and supervises the daily activities of the Supply team of a particular supply supply office (at coordination or project level) organising their working plan, rotation schedules and ensuring coaching and taking part in the recruitment of the team. 2. Ensures a smooth running of the supply administration and the respect of the implemented supply procedures and proposes adjustments where needed. In particular: - Ensure efficient supply administration and implementation of standard tools - Responsible for filing documents, correspondence and other papers relating to supply in the projects, as well as the archives - Analyse the database of standard items and compare it peridoically with items regularly ordered 3. Is responsible for the supply database and the correct filing and archiving of the supply documentaiton and gaurantees the availability and the coherence of supply data 4. Is responsible for the purchase management, in particular: - The follow-up of local purcahse and therefore, s/he is responsible for communicating with all suppliers including the capital - The preparation with the project log of market assessments, contracts and supplier evaluations - Communication wiht local suppliers for status of purchase orders, claims and / or complaints.