Remote Program Support Coordinator

Background CARE is a leading relief and development non-governmental organization fighting global poverty. Established in 1946, it is now a confederation composed of 14 members. In 2012, CARE worked in 84 countries around the world, supporting development and humanitarian aid projects to reach more than 83 million people. While CARE is a large international organization with more than 11,000 employees worldwide, we have a strong local presence: 97% of our staff are nationals of the countries where our programs are run. CARE is implementing a regional response to the Syrian Crisis to meet the immediate and most urgent needs of the women, men, boys and girls who have fled Syria. CARE is very well established in the region and set up an office in Jordan as early as 1948. CARE International in Lebanon (CIL) is supporting refugees as well as local communities through WASH, NFIs and Cash assistance activities in the North and Mount Lebanon Governorates. The HR/Admin Officer will be based in the Beirut office but will support CARE’s field offices in Mount Lebanon and Tripoli. Furthermore, the HR/Admin Officer will be in contact with other CARE members, especially at the regional level to coordinate the response, harmonize and share tools as well as lessons learnt. Competencies Good experience in leading support functions in humanitarian organization.  Experience in building capacity of national partners Knowledge of the accountancy software SAGA Good knowledge and experience of institutional donors guidelines and procedures Extensive knowledge of project management cycle Ability to operate effectively in a stressful and sensitive environment Ability to organize and prioritize complex and competing tasks and deadlines   Highly flexible and adaptable  Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles. Detailed Responsibilities & Tasks                Responsibility #1: Management of  financial resources Responsible for budget planning, monitoring and reporting, in collaboration with the Technical Coordinator and the DCD-PS by ensuring that contractual obligations are fulfilled. Manage the cash flow, cash transfer to partners and ensure financial monitoring Follow-up of the accountancy (day-to-day accountancy, monthly closure, etc.) Participate in preparation of audit and external evaluations.              Responsibility #2: Management of Logistics Ensure that procurement procedures implemented by the partners are in line with CIL and donor guidelines and policies. Ensure that all logistics activities followed by the partners respect agreed work plans   Supervise the purchase and procurement in line with organizational and donors requirement for the remote assistance team activities. Manage the day-to-day logistics for the remote assistance team (transportation and vehicles follow-up, purchase, premises, communication management, etc.) while ensuring a good respect of the guidelines and policie             Responsibility #3: Management of Administrative & Human Resources Collaborate with the Deputy Country Director – Remote Assistance Program on recruitment, implementation of staff appraisal processes, HR follow-up of the remote assistance team. Ensure correct and accurate implementation of administrative procedures and legal frameworks             Responsibility #4: Capacity building and coordination Ensure continuous training and capacity building to strengthen and develop the administration, logistics and finance department of partners and CIL remote assistance team.  Take part in CIL internal and external meetings and represent CIL on the administrative issues. Collaborate with IP Managers and their teams to ensure adequate oversight and effective guidance on all PS activities.