Admin / Finance Assistant

The administrative assistant will be reporting directly to the director and will be expected to manage the following tasks: Office and project-related tasks Maintaining a daily presence in the office Paying office related bills (rent, internet, electricity, cleaning services, water supplier, etc.) Compiling administrative and accounting documents related to current project and/or to the office Making monthly inventory of materials at the office and preparing list of needed materials for the office and for the project Managing the office’s Petty Cash Correspondence Following up on emails as per the Director’s guidance Sorting and prioritizing emails Administrative Attending some meetings outside the office with the director Taking minutes of meetings Scanning and archiving documents Managing the organization’s contacts list Making appointments and reminding the Director about them.  Institutional archiving Archiving, updating and following up on the NGO’s institutional legal and financial documents (statutes, yearly fiscal reports, office bills, etc.) Researching, editing and reporting Conducting basic online research Proofreading documents (Arabic and English) Transcribing handwritten minutes or materials (i.e. flipcharts from workshops) Preparing and/or editing PowerPoint presentations Updating the content of the NGO’s website Translating Translating documents (English to Arabic and Arabic to English)