Finance Officer

SDC Lebanon Office – Beirut   Job Description for Finance Officer at SDC Lebanon Office – Beirut 100% Vacancy for one year renewable Expected Start: 1st of July 2015 Deadline for application: 18th of June 2015   The Swiss Agency for Development and Cooperation (SDC) is Switzerland’s international cooperation agency within the Federal Department of Foreign Affairs. The Regional Cooperation Office in Ammanopened in 2001 to coordinate the Swiss Confederation’s humanitarian aid and development projects in Jordan, Syria, Lebanonand Iraq. SDC Lebanon Office is operational since 2008. More information can be found under https://www.eda.admin.ch/beirut     Finance Officer   The Finance Officer will support the SDC Lebanon Office – Beirut in all tasks related to Finance & Administration – and reports to Finance & Admin Officer.   Duties and Responsibilities   1.     Finance   Ø  Assist and deputize when needed the Finance/Administration Officer Ø  Create and use financial and statistical tools and reports using spreadsheets Ø  Ensure transactions are properly recorded and entered into the finance spreadsheet using Navision system Ø  Prepare/review proper documents (according to SDC rules) for all payments Ø  Review project budgets and assist in establishing figures for annual office budget Ø  Assist in updating annual regional budgets and inform supervisor on overspending Ø  Support preparation of financial aspects for monthly Internal Control System (ICS) Ø  Establish and maintain cash management and controls Ø  Maintain financial files and records   2.     Human Resources   Ø  Assist in the administration of personnel (contracts, terms of reference, social security, health insurance, salaries, establish and maintain personnel files) Ø  Support in developing and updating employees’ documents Ø  Verify/Control staff attendance, leave time, vacation Ø  Assist in introducing new employees to all relevant SDC HR instructions and HR procedures Ø  Update SDC staff on changes in HR procedures and HR instructions (local and HQ) Ø  Organise necessary visa applications / immigration clearance procedures for international staff       3.      Administrative   Ø  Manage, organize, and update relevant data using database applications Ø  Integrate SDC rules and instructions Ø  Assist and support supervisor in all administrative tasks Ø  Assist in administrative tasks related to Swiss experts on mission in Lebanon   Candidates are expected to fulfil tasks not included in their TOR if deemed necessary by the Supervisor or Head of Office. Skills and Abilities Ø  High degree of managerial, administrative and organisational skills Ø  Fluency in English and Arabic (mother tongue), French or German are an asset Ø  Excellent computer skills (Excel, Word, PowerPoint) Ø  Precision and analytical skills Ø  Reliability, discreteness, efficiency Ø  Ability to identify priorities, proactive, honest and punctual Ø  Good interpersonal skills and team spirit Ø  Good personal management and organization, able to work independently Ø  Service oriented approach within the organization to facilitate the work of all departments Ø  Vacancy only for persons residing in Lebanon   Experience and Education Ø  Bachelor degree – Master is a plus (Accounting) Ø  Sound professional experience in Finance and Administration Ø  Three years working experience with a donor agency   Please send your CV along with a motivation letter and three references tobeirut@sdc.net  by 18th of June 2015.