Logistics Officer- Regional Mission

      Logistics tasks Liaise with Lebanon mission for all issues related to Movement, IT, accommodations, facilities, drivers’ and cleaner’s management (providing all the information required and ensuring proper follow-up); Ensure strict application of all HI logistical procedures: Provide support to all employees concerning logistics issues; Facilitate and organize all the movements, in link with Lebanon mission; Ensure the appropriated storage and follow-up for all goods, items and equipment; keep update the TSE;  2.       Purchases Prepare the Purchase Plan at the beginning of each project, in coordination with Operational and Technical Team, the Support Services Coordinator (SSC) and HQ, and ensure its strict application; Realize all the purchase needed for Partners and for the office, in the respect of HI logistical procedures, and donors requirements; Make sure that all purchase folder are complete with all the documents and validation required; Keep update the purchase follow-up tools (TSA, PPFU); Develop a suppliers register and maintain a professional relationship; Develop a price list;  3.       Partner’s Logistics Management Interact directly with the HI partners Logistics focal point in order to provide appropriate support concerning purchases and logistics issues, in coordination with the Program Coordinator; Ensure the respect of Logistic Procedures as defined in Partnership Agreement, sending gentle reminder to the Partner in case of need, and following their challenge; Ensure the appropriate filing of logistic documents, in coordination with the Partnership Officer; Together with SSC and partnership team facilitate training in order to improve the logistical capacity of partners; If necessary, identify and suggest improvement of the quality of the applied logistics procedures for partners;    4.       Reporting and Coordination Participate to the redaction of the monthly Situation Report; Participate to the internal meeting, ensuring the redaction of the minutes if required; Ensure a smooth coordination with Lebanon mission, liaising for daily operation management, sharing information and tools, meeting in case of need… Ensure a smooth coordination with the team based in Jordan, providing support in case of need, liaising for purchases and shipment issues, sharing information and tools,. Maintain good relationships with all concerned parties within and out of the team; Be proactive to find solutions and/or to improve the overall logistics management; Provide the line manager a monthly activity report and forecast (Procurement, Stock, TSA, TSE and IT);  5.       Security Report any incident inside or close to the office to his line manager; Ensure the security in the office, by securing all sensitive items, and raising awareness among employees on security rules and cautions;