Grants Assistant

Grants Assistant – Scope Of Work LIVCD roject is seeking a full-time Grants Assistant. The Grants Assistant will form a critical component of the organization’s structure. S/he will be required  to work in LIVCD Office main office located in Sin el Fil .  The Grants Assistant works in cooperation with LIVCD Project’s staff, interns and  consultants to facilitate the process of awarding grants .  S/he will report to the Grants Manager and assist with managing all grant-related activities from initial inquiry from grantseekers to grant closure. Her/his responsibilities include: Grant implementation: Assist with the grantmaking process and providing links between program, finance and other administrative staff so that all grantmaking activities are smoothly implemented. Assist with implementation and maintenance of grants management software and integrity of data. Respond to grantseekers’ requests for information and assist with the application process (Expression of Interest proposals). Manage data entry of all proposals received and save all proposals to TAMIS. Acknowledge receipt of proposals and maintain systems for tracking proposals within the office. Coordinate routine correspondence with  grantees, applicants and others. With Grants Manager and Value Chain Leaders, monitor proposals as they move through the review process, and identify and collect outstanding application materials. Coordinate the planning and execution of grants and advisory committee meetings. Assist with preparation and disbursement of grant agreements. Distribute Rejection letters. Maintain system for collecting and tracking receipt of grantee reports and Milestones. Maintain electronic files related to all aspects of the grants cycle, including: grant application materials, grant agreement and disbursement, correspondence with prospective grantees and program staff materials related to grant recommendation and rejection. Maintain grantee and grants committee contact lists on TAMIS. Keep informed of the “best practices” in the grants management field and recommend improvements to the grants management process.  Complete all required preaward assessments  - Under the supervision of the Grants Manager. Provide back up for the Grants Manager .   General Administration Upon request, provide assistance with writing, editing and proofreading for materials of a general nature, or materials of another program area. Respond to routine inquiries via phone and e-mail.     Finance With Grants Manager and Finance Manager, assist with grants and financial data reconciliation and preparation for monthly and annual audits.    Supervised By:  Grants Manager    Work Hours: This is a full-time position  for a five day workweek. Additional hours are occasionally required. Work generally occurs Monday through  Friday  between 9:00 a.m. and 5:00 p.m.