Supply Associate – G6 – Hrs107 - Beirut

2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position. Accountability (key results that will be achieved) - UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. - Local liaison with partners effectively supports supply activities. Responsibility (process and functions undertaken to achieve results) Strategy - Prepare plans for delivery of relief items according to operational needs. - Apply UNHCR's procurement strategy when planning for purchase of important commodities and services. Operational Support - Ensure timely customs clearance of consignments. - Manage storage of goods according to "best practices" and UNHCR rules and regulations; maintain an efficient system for the release, distribution and redeployment of goods. - Coordinate transportation and distribution of relief items. - Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures. - Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request. Business Support - Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making. - Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management. - Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation. Authority (decisions made in executing responsibilities and to achieve results) - Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases. - Make recommendations to senior management for resources allocation to support on-going operations. - Determine shipment methods, routes and delivery schedules to meet demand in the most timely manner.