Admin Assistant - Hr

General objective The Administrative Assistant - HR has to help the Administrative, HR & Finance Manager in all the activities related to human resources management. Responsibilities and tasks   Administrative management & Follow up To prepare and/or gather supporting documents related to each local staff contract : PU-AMI card, ID and driving license copies, blood type justification, certificates; To help preparing local staff contracts (new recruitments, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions; To forward updates, regarding all expatriate and local staff and their contract terms (dates, position, monthly allowance); To keep track of the days off for the national staff and to make sure the process is respected; To follow the evaluation/appraisals deadlines and inform the managers accordingly; To record the minutes of meetings when asked by superiors; To manage the housekeeping staff;   Recruitment policy To ensure that the recruitment policy is implemented and respected To ensure that all the recruitment document (selection  grid, comparative table, technical tests) are available in all the files; To assist the Admin, HR & Finance Manager in the recruitments and help holding interviews when needed; To file and archive the resume received on the email adress for each department; To prepare the integration of any new employee (contract, email, document to bring etc..);  Screen and Filter CV's Payment To prepare the pay roll at the end of each month To prepare the expatriates per diem at the beginning of each month To help in the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance To update the Salary database every time a change arises   Assets Interest: Strong motivation to help people in needs Management/capacity building Transversal skills: Well organized Ability to take initiative to deal with difficulties encountered in daily work Ability to adapt or change priorities according to the changing situation within a mission or the organization itself Autonomy, neutrality, hard worker